Administrative Specialist I - Rockingham Youth Development Center

State of North Carolina; Raleigh (NC); On-site; USD 30,000 - 45,000; Full time

Job summary

The State of North Carolina seeks an Administrative Specialist I for the Rockingham Youth Development Center to provide crucial support in administrative and human resources tasks. The role includes managing personnel files, processing HR actions, and ensuring efficient office operations. Candidates should have a high school diploma and relevant experience, with a passion for helping at-risk youth.

Benefits

Paid vacation

Paid sick leave

Health insurance

Retirement benefits

Qualifications

• Two years of related administrative experience required.
• Experience in managing an office schedule and responding to inquiries.
• Ability to prioritize tasks and utilize time management effectively.

Responsibilities

• Provide administrative support to the Facility Director.
• Maintain personnel files and process HR actions.
• Serve as point of contact for workers' compensation claims.

Skills

Office practices and procedures

Multi-tasking

Time management

MS Office applications

Education

High school diploma or GED

Job description

Administrative Specialist I - Rockingham Youth Development Center

Administrative Specialist I - Rockingham Youth Development Center

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Description of Work

We are looking for candidates who have a passion for helping at-risk youth.

We are Working Together to Strengthen North Carolina’s Youth and Families!

This position is located at Rockingham Youth Development Center in Reidsville (Rockingham County), NC.

This position provides administrative, human resources & fiscal support to the Facility Director.

• Maintains a filing system that includes employee personnel files, timesheets, and monthly reports.
• Serves as the facility Time Administrator, Workers' Comp/FMLA Administrator.
• Processes HR actions such as pay actions, LOA requests, and separations.
• Serves as the point of contact for workers' compensation claims including completing and submitting claims to the Worker Compensation's third party administrator and ensures that incidents are documented on the OSHA log/summary.
• Composes written correspondences, answers telephones, takes and delivers messages, and processes incoming and outgoing mail and parcel packages and deliveries.
• Performs miscellaneous administrative duties assigned by the Director and Business Officer and serves as the back up for the reception desk as the initial point of contact for all visitors and staff.
• Serves as the back up to the facility Business Officer with duties that include: motor fleet management of on-site vehicles, processing invoices, entering and receiving E-procurement requisitions, obtaining e-quotes for goods and services, monitors updates in NCAS, and assists with p-card purchase reconciliations.
  
  

Work Schedule

This is a full-time position. Work hours for this position are Monday-Friday, 8am-5pm.

We offer great Benefits!

This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance. To view an example of total compensation, please click here NC OSHR: Total Compensation Calculator

About The Division Of Juvenile Justice

The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. To learn more about Juvenile Justice, please go to this LINK.

Knowledge, Skills And Abilities / Competencies

DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals.

The Knowledge, Skills and Abilities (KSAs) listed below, along with the Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (including accurate dates of employment/attendance) must be documented on the application. Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete, all-inclusive application maximizes an applicant’s potential to qualify for the position, as well as the highest possible salary. Salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. State Government Application Resources | NC Office of Human Resources

[Resumes may be attached as a supplement to the application but are not a substitution for a complete application.]

To qualify for this position, applicants must demonstrate ALL of the following KSAs:

• Working knowledge of common office practices and procedures.
• Experience multi-tasking while responding to questions and inquiries and using diplomacy when greeting the public and communicating via telephone.
• Experience managing an office schedule and coordinating a variety of appointments, meetings and conferences.
• Experience organizing office responsibilities using time management and prioritization skills.
• Experience using MS Office applications (Word, Excel, Access, PowerPoint).
  
  

Management Preference: These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.

• Candidates should currently possess a notary public certification or have the ability to obtain a notary certification within 90 days of employment.
  
  

Minimum Education And Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience;

or

equivalent combination of education and experience.

Supplemental and Contact Information

The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.

Public Service Loan Forgiveness Program

For applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

Transcripts

• Degrees and transcripts must be received from appropriately accredited college or university.
• Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.
• International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification: https://www.naces.org/members.
  
  

Military Experience

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
• Applicants seeking National Guard Preference:
• A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
• A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.
  

The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." PREA Hiring and Promotion Prohibitions

Due to the volume of applications received, we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click "Application Status." If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855-524-5627. If there are any questions about this posting other than your application status, please contact Ariana Garcia at [e-mail].

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NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For Permanent And Time-limited Appointments

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

To qualify for this position, applicants must possess the required "Minimum Education and Experience" AND all "Knowledge, Skills and Abilities" listed on the job posting. I understand that my application MUST include a complete work history in the "Work Experience" section, all education in the "Education" section, and credentials in the "Certificates and Licenses" section. I understand that a resume is NOT a substitute for completing the sections listed above. Also, I understand that Supplemental Questions are part of the application and the answers are used in the screening process; all questions must be answered completely and accurately.

• Yes, I Understand.
  
  

02

What is your highest level of education?

• High School/GED or Equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree or Higher
• None of the Above
  
  

03

This position requires employees to possess a valid North Carolina drivers' license within nine (9) months of hire. Please select one of the options below that best describes your current driver license status.

• I have a valid North Carolina driver's license.
• I have a valid driver's license from another state.
• I do not have a valid driver's license at this time but will be able to receive one within nine (9) months.
• I am neither able nor willing to receive a valid driver's license.
  
  

04

Do you have knowledge of common office practices and procedures?

• Yes
• No
  
  

05

If you answered YES to the previous question, please describe your knowledge of common office practices and procedures. If you answered NO, please type NA.

06

Do you have experience multi-tasking while responding to questions and/or inquiries and using diplomacy when greeting the public and communicating via telephone?

• Yes
• No
  
  

07

If you answered YES to the previous question, please describe your experience multi-tasking while responding to questions and/or inquiries and using diplomacy when greeting the public and communicating via telephone. If you answered NO, please type NA.

08

Do you have experience managing an office schedule and coordinating a variety of appointments, meetings and conferences?

• Yes
• No
  
  

09

If you answered YES to the previous question, please describe your experience managing an office schedule and coordinating a variety of appointments, meetings and conferences. If you answered NO, please type NA.

10

Do you have experience organizing office responsibilities using time management and prioritization skills?

• Yes
• No
  
  

11

If you answered YES to the previous question, please describe your experience organizing office responsibilities using time management and prioritization skills. If you answered NO, please type NA.

12

Do you have experience using MS Office applications (Word, Excel, Access, Powerpoint)?

• Yes
• No
  
  

13

If you answered YES to the previous question, please describe your experience using MS Office applications (Word, Excel, Access, Powerpoint). If you answered NO, please type NA.

• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Government Administration

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