Administrative Specialist I

University of Arkansas; Little Rock (AR); On-site; USD 10,000 - 60,000; Full time

Job summary

Join a collaborative health care organization focused on improving patient care and the lives of Arkansans. As an Administrative Specialist I, you will play a crucial role in processing student transcripts and ensuring data accuracy. This temporary position offers a chance to work in a dynamic environment where attention to detail is paramount. With a commitment to teamwork and diversity, this role provides an opportunity to contribute to the educational mission of a leading institution. If you have a passion for higher education administration and a keen eye for detail, we encourage you to apply.

Benefits

Medical, Dental, and Vision Plans

Holiday, Vacation, and Sick Leave

Education Discount for Staff and Dependents

Retirement Matching Contribution

Basic Life Insurance

Career Training and Educational Opportunities

Merchant Discounts

Concierge Prescription Delivery

Qualifications

• High School Diploma/GED required.
• Bachelor's degree plus two years of experience preferred.

Responsibilities

• Reviews and processes official transcript requests.
• Evaluates the validity of transcripts and enters data.
• Provides customer service support to guests.

Skills

Attention to Detail

Data Entry

Customer Service

Education

High School Diploma/GED

Bachelor's Degree

Associate's Degree

Tools

GUS Student Information System

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Closing Date:

05/16/2025Type of Position:ClericalJob Type:Temporary (Fixed Term)

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at [e-mail].

Department:AA | University Registrar's Office

Department's Website:

Summary of Job Duties:The Administrative Specialist I is a temporary position within the UAMS Office of the University Registrar. The Administrative Specialist I reports to the Associate University Registrar, and is responsible for initial evaluation and data entry for incoming student transcripts and other transcript and transfer credit tasks as determined by the supervisor. We are seeking someone with meticulous attention to accuracy and detail. If you have these skills, then we encourage you to apply!.Qualifications:

High School Diploma/GED required.

Preferred Qualifications:

• Bachelor's degree plus two (2) years of professional experience in higher education administration, student admissions, academic advising, enrollment services, or related field, or

• Associate's Degree plus four (4) years of professional experience in higher education administration, student admissions, academic advising, enrollment services, or related field.

Additional Information:

Responsibilities:

• Reviews and processes official UAMS transcript requests and education verification requests.

• Receives, opens, dates, and documents external transcripts for new and continuing UAMS students.

• Evaluates the validity of official transcripts and enters required data into the GUS student information system.

• Ensures accurate data entry and files/archives completed documents.

• Provides regular updates and status reports to management as needed.

• Provides general customer service support to in-person guests and visitors as needed.

• Performs other duties as assigned.

Salary Information:

$15/ hour

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact [e-mail] any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:HearingFrequent Physical Activity:Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, WalkingOccasional Physical Activity:Lifting, Pulling, Pushing, Reaching, StoopingBenefits Eligible:Yes