Senior Administrative Assistant: Billing & Operations

Service Experts Heating & AC LLC; Richardson (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Service Experts Heating & Air Conditioning is seeking an administrative assistant to provide general clerical support and handle varied tasks in a structured environment. You will answer calls, process invoices, manage petty cash, and assist with HR and payroll documentation using company systems.

Qualified candidates typically have 2+ years of clerical or accounting experience, strong MS Word/Excel skills, and excellent communication abilities.

Qualifications

• 2+ years of general clerical or accounting clerk experience.
• Knowledge of administrative practices and procedures.

Responsibilities

• Answers telephone and routes calls to appropriate person.
• Disburses cash from Petty Cash Fund and reconciles expenditures monthly.
• Creates Purchase Orders and obtains management approval.
• Maintains inventory usage records and reconciles invoices to purchase orders.
• Processes time sheets and payroll-related documents for entry into the time-keeping system.
• Performs billing and accounts receivable activities and related reports.
• Gathers information to complete Employee Action Notices in the HR system.
• Generates system reports for month, quarter, and year-end close.

Skills

General clerical

Accounting clerk

Microsoft Word

Excel

Outlook

Customer service

Education

High School Diploma

Tools

Exponent HR System

Job description

Service Experts Heating & Air Conditioning is seeking an administrative assistant to provide general clerical support and handle varied tasks in a structured environment. You will answer calls, process invoices, manage petty cash, and assist with HR and payroll documentation using company systems.

Qualified candidates typically have 2+ years of clerical or accounting experience, strong MS Word/Excel skills, and excellent communication abilities.