Administrative Specialist, HR & Programs Support

Hitachi; Holland (MI); On-site; USD 38,000 - 52,000; Full time

Job summary

JR Automation, a Hitachi Group Company, is seeking an Administrative Assistant in Holland, MI. You will provide administrative and project support to staff, greet guests, schedule meetings, obtain supplies, and prepare reports and presentations as part of a busy onsite team.

The role requires 2–5 years of professional experience, an associate degree or higher, and strong skills in Word, PowerPoint, Excel, Outlook, and Concur.

Qualifications

• Associates degree or advanced education preferred.
• 2-5 years’ experience in a professional working environment highly preferred.
• Experience providing administrative support to multiple parties simultaneously.
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus.
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work.
• Strong interpersonal and project/time management skills.
• History of excellent written and verbal communication.
• Ability to handle sensitive material and maintain confidentiality.
• Strong organizational skills and flexibility to handle multiple tasks.
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail.

Responsibilities

• Greeting guests and coordinating meetings and conferences.
• Scheduling and coordinating meetings and conferences, obtaining supplies.
• Preparing reports and presentations, and working on special projects.
• Processing expense reports for business travel and events.
• Maintaining a clean and organized office environment.
• Managing reception and answering calls and emails.
• Setting up lunches and maintaining office inventory.
• Sort and distribute mail daily.

Skills

Attention to detail

Communication skills

Time management

Education

Associates degree or advanced education preferred

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Concur

Job description

JR Automation, a Hitachi Group Company, is seeking an Administrative Assistant in Holland, MI. You will provide administrative and project support to staff, greet guests, schedule meetings, obtain supplies, and prepare reports and presentations as part of a busy onsite team.

The role requires 2–5 years of professional experience, an associate degree or higher, and strong skills in Word, PowerPoint, Excel, Outlook, and Concur.