Administrative Specialist — Grants & Lab Operations

Oklahoma Medical Research Foundation; Oklahoma City (OK); Vor Ort; USD 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Competitive salary and comprehensive福利

Relocation assistance available

Zusammenfassung

Oklahoma Medical Research Foundation (OMRF) in Oklahoma City seeks an Administrative Assistant to support multiple scientists in the Aging and Metabolism Research Program. The role includes coordinating grant submissions, budget calculations, and editing documents for grant compliance.

The ideal candidate has a high school diploma with 2+ years of administrative experience, strong math and communication skills, and the ability to multi-task in a dynamic research setting.

Qualifikationen

• High school diploma/GED and at least two years of administrative support experience.
• Strong initiative, responsibility and adaptability.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Strong oral and written communication skills.
• Proficiency in Windows, Word, PowerPoint, Excel, and Adobe Acrobat.
• Ability to work independently and with diverse groups.

Aufgaben

• Provide administrative and organizational support to Principal Investigators within the program.
• Independently manage competing priorities and deadlines across multiple PIs.
• Prepare and submit grant applications, renewals, progress reports, and other research materials per requirements.
• Assist with grant budgets including calculations, totals verification, and compliance with guidelines.
• Review expenditures, maintain budget records, and assist with projections.
• Monitor grant reporting, renewals, compliance, and deadlines; communicate requirements to PIs.
• Update biosketches, current and pending support documents, and publication collections.
• Coordinate invited guest speaker visits, travel logistics, itineraries, and housing.
• Edit scientific documents for grammar and grant submission compliance.
• Manage PI calendars and scheduling of meetings.
• Perform general administrative duties as needed.

Kenntnisse

Strong initiative

Excellent organizational skills

Strong oral and written communication

Ability to multitask

Ausbildung

High school diploma/GED

College degree preferred

Tools

Windows

Microsoft Word

PowerPoint

Excel

Adobe Acrobat

Jobbeschreibung

Oklahoma Medical Research Foundation (OMRF) in Oklahoma City seeks an Administrative Assistant to support multiple scientists in the Aging and Metabolism Research Program. The role includes coordinating grant submissions, budget calculations, and editing documents for grant compliance.

The ideal candidate has a high school diploma with 2+ years of administrative experience, strong math and communication skills, and the ability to multi-task in a dynamic research setting.