Accounting Clerk - Grants & Billing

Oklahoma Medical Research Foundation; Oklahoma City (OK); On-site; USD 44,000 - 62,000; Full time

Benefits offered by this job

Relocation assistance

Onsite cafeteria and fitness center

Job summary

Oklahoma Medical Research Foundation (OMRF) is seeking a detail-oriented accounting professional to support grants and contracts. The role focuses on invoicing, tracking payments, and compliance with funding requirements.

The candidate will manage accounts receivable, grants billing, data entry for grants, subcontracting documentation, and bank deposits, ensuring accuracy and timely processing in a collaborative environment.

Qualifications

• High school diploma and at least three years of experience in accounts receivable, billing, or related financial operations.
• Proven ability to manage invoicing, payment tracking, and financial documentation with accuracy.
• Strong attention to detail and excellent organizational skills.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and manage sensitive financial information.
• Effective communication with internal teams, clients, and external funding organizations.

Responsibilities

• Manage the accounts receivable process, tracking invoices and ensuring timely collection.
• Prepare and submit invoices for grant-funded projects and track payments from funding organizations.
• Enter and maintain grant-related data and documentation for grants management.
• Review and interpret billing terms for subcontracts and maintain associated financial records.

Skills

Accounts receivable

Invoicing

Payment tracking

Attention to detail

Financial documentation

Communication

Confidentiality

Education

High school diploma

Tools

Excel

Accounting software

Microsoft Office

Job description

CAREERS AT OKLAHOMA MEDICAL RESEARCH FOUNDATION

Have big ideas, passion, and a desire to grow? Join us and make a difference.

For multiple consecutive years, Foundation employees have voted OMRF among “Oklahoma’s Top Workplaces.”

Our mission: "...so that more may live longer, healthier lives." Learn more at omrf.org .

OMRF’s Accounting team is seeking a detail-oriented and proactive professional to support key financial operations related to grants and contracts. This position plays a vital role in maintaining the accuracy and integrity of financial records by managing invoicing, tracking payments, and ensuring compliance with funding requirements. The ideal candidate will bring strong organizational skills, a solid understanding of financial processes, and a commitment to timely and accurate work. Responsibilities include, but are not limited to:

• Accounts Receivable: Manage the accounts receivable process by tracking invoices issued to clients or customers, ensuring timely collection, and following up on overdue accounts. Maintain accurate records of payments and outstanding balances to ensure cash flow.
• Grants Billing: Prepare and submit invoices for grant-funded projects and track and follow up on payments from funding organizations, ensuring reimbursement for eligible expenses.
• Data Entry for Grants: Accurately enter and maintain records of grant-related data, including documentation required for grants management.
• Subcontracting Agreements: Review and interpret the billing terms as required for each sub-agreement and maintain proper financial documentation related to subcontracting agreements.
• Bank Deposits: Process company deposits accurately and ensure a timely recording of all deposit-related transactions.

Minimum Qualifications

• High school diploma and at least three years of experience in accounts receivable, billing, or related financial operations, or equivalent education and experience.
• Proven ability to manage invoicing, payment tracking, and financial documentation with accuracy.
• Strong attention to detail and excellent organizational skills.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Ability to maintain confidentiality and manage sensitive financial information.
• Effective communication skills for working with internal teams, clients, and external funding organizations.

Preferred Qualifications

• Knowledge of billing processes, invoicing, and financial compliance standards.
• Strong problem-solving skills and the ability to make independent decisions.

Work Hours

• Typically, Monday through Friday, 8:30AM-5:00PM.

OMRF Overview

Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation’s oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer’s disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation’s leaders in patents per scientist.

Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, “. . so that more may live longer, healthier lives.” Successful candidates will demonstrate commitment to this mission.

OMRF Benefits

We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite café, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here .

OMRF is an Equal Opportunity Employer.