Administrative Specialist - Global Learning & Events

University Of Florida; Gainesville (FL); Hybrid; USD 30,000 - 34,000; Full time

Job summary

The University of Florida is seeking an Administrative Specialist I to provide comprehensive academic program support for the Office of Global Learning. The role includes coordinating application cycles, managing materials, and assisting with virtual exchange initiatives.

You will liaison with UF faculty and international partners, develop templates, craft communications, and help organize awards and campus events. Strong writing, planning, and multitasking skills are essential.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Strong digital literacy with marketing, social media, and communications experience.
• Outstanding written and verbal communication skills.
• Ability to organize events and manage multiple tasks.
• Experience with UF administrative and academic program tools.

Responsibilities

• Academic program support for UF Global Learning initiatives (Global Learning Institute, COIL/VE, etc.).
• Set application cycles and monitor submission of required materials.
• Support virtual exchange tracking and award digital badges.
• Communicate with UF Faculty and partners; develop templates and instructions.
• Distribute medallions and certificates for programs.
• Provide organizational and logistical support for campus events.
• Public contact for the office and assist with travel calendars and arrangements.

Skills

Digital literacy

Marketing

Social media

Written communication

Verbal communication

Interpersonal skills

Event planning

Multitasking

UF Administrative Tools

UF Academic Tools

Academic program support

Public relations and marketing

Education

Bachelor’s degree

Equivalent combination of education and experience

Tools

Canva

UF Admin Tools

UF Academic Tools

Job description

The University of Florida is seeking an Administrative Specialist I to provide comprehensive academic program support for the Office of Global Learning. The role includes coordinating application cycles, managing materials, and assisting with virtual exchange initiatives.

You will liaison with UF faculty and international partners, develop templates, craft communications, and help organize awards and campus events. Strong writing, planning, and multitasking skills are essential.