Administrative Specialist for State Corrections

Department of Corrections; Friendship (ME); On-site; USD 44,000 - 61,000; Full time

Benefits offered by this job

13 paid holidays

3+ weeks vacation leave

Health insurance benefits

Retirement plan

Job summary

Maine Department of Corrections is seeking an Office Associate II at the Maine State Prison in Warren. This role provides office and administrative support to the facility, handling standard correspondence, data entry, and materials preparation, while ensuring compliance with security and confidentiality policies.

The position requires strong office skills, communication abilities, and the capacity to work under supervision on a range of clerical tasks, including graphics, web content, and

Qualifications

• Training, education, or experience in office and administrative support work demonstrating competency in modern office practices.
• Ability to use independent decision-making on processes to follow and actions to take.
• Good communication with customers and colleagues.

Responsibilities

• Comply with state policies and security confidentiality requirements.
• Create and format standard business correspondence and materials.
• Develop graphics for informational materials and maps or charts using electronic tools.
• Post and update content on web pages using established software.
• Input, organize, and maintain electronic and manual files.
• Assist with data entry and report preparation.
• Provide guidance to coworkers on projects to improve workflow.

Skills

Office administration

Data entry

Customer service

Communication skills

Microsoft Office

Education

Office/administrative training

Tools

Graphic design software

Web editing

Publication graphics

Job description

Maine Department of Corrections is seeking an Office Associate II at the Maine State Prison in Warren. This role provides office and administrative support to the facility, handling standard correspondence, data entry, and materials preparation, while ensuring compliance with security and confidentiality policies.

The position requires strong office skills, communication abilities, and the capacity to work under supervision on a range of clerical tasks, including graphics, web content, and