Administrative Specialist for HR, IT & Operations

United-Westlabs,-Inc.-3; Tacoma (WA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Cross-Functional Administrative Assistant will support Human Resources, IT, and Operations with data management, reporting, and digital records. The role requires meticulous organization, confidentiality, and proficiency in Microsoft Office, SharePoint, and OneDrive.

You will handle data entry, produce reports, coordinate meetings, and maintain electronic files while contributing to process improvements in a collaborative team environment.

Qualifications

• 2+ years administrative/office support experience.
• Proficiency in MS Office (Outlook, Excel, Teams, Word).
• Experience with OneDrive and SharePoint.
• Excellent organizational, verbal and written communication; ability to maintain confidentiality.

Responsibilities

• Provide admin support to HR, IT, and Operations.
• Perform accurate data entry and maintain records across multiple systems.
• Create, update, and distribute reports and tracking logs.
• Draft and manage internal communications.
• Coordinate meetings and schedules.
• Organize electronic files and records.
• Manage documents in SharePoint and OneDrive.
• Review documentation for accuracy and completeness.
• Support projects and process improvements.
• Handle confidential information with discretion.

Skills

MS Office proficiency

Data entry

Organizational skills

Communication

Multitasking

Discretion/confidentiality

Tools

Outlook

Excel

Teams

Word

SharePoint

OneDrive

Job description

The Cross-Functional Administrative Assistant will support Human Resources, IT, and Operations with data management, reporting, and digital records. The role requires meticulous organization, confidentiality, and proficiency in Microsoft Office, SharePoint, and OneDrive.

You will handle data entry, produce reports, coordinate meetings, and maintain electronic files while contributing to process improvements in a collaborative team environment.