Urology Administrative Supervisor

UWMSN University of Wisconsin Madison; Madison (WI); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Generous vacation

Competitive insurances

Retirement benefits

Job summary

The Department of Urology at the University of Wisconsin–Madison is seeking an Administrative Supervisor to lead administrative operations for programs and faculty. This role supports growth in education, research, and state-of-the-art clinical care in urology.

The position may require some in-person work on campus with some remote options; offers competitive benefits and a starting salary around $60,000 per year, negotiable based on experience.

Qualifications

• Strong computer proficiency including experience with Microsoft Word and Excel.
• Minimum of two years administrative experience within an academic medical center.
• Accuracy, ability to manage multiple projects, and strong written and verbal communication skills.
• Strong leadership skills.
• Strong customer service and ability to effectively collaborate with wide range of stakeholders.
• The ability to maintain compliance and confidentiality while exercising good decision making.
• Education: Bachelor's Degree preferred

Responsibilities

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring.
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel.
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports.
• Serves as the primary contact and subject matter expert for specified program policies and procedures.
• Coordinates with senior management to define program goals and fiscal objectives.
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities.
• Assists in coordinating the complex daily activities of faculty.
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Skills

Leadership

Customer service

Communication

Organization

Confidentiality

Multi-project management

Education

Bachelor's Degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Administrative Supervisor

Job Summary:

The Department of Urology is looking for an Administrative Supervisor. This is a key administrative leadership position supporting programs and faculty in the Department of Urology. Our nationally recognized department advances the health of Wisconsin and beyond through our research, educational programs, and state-of-the art clinical treatments for urologic cancers and benign urologic conditions that significantly impact quality-of-life. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Key Job Responsibilities:

• Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
• Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
• Serves as the primary contact and subject matter expert for specified program policies and procedures
• Coordinates with senior management to define program goals and fiscal objectives
• Identifies opportunities for program improvements and makes recommendations to the appropriate entities
• Assists in coordinating the complex daily activities of faculty
• Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel

Department:

School of Medicine and Public Health, Department of Urology, Administration Since the 1920s, the Urology Program at the University of Wisconsin School of Medicine and Public Health has had the tradition of providing technologically advanced urologic care for the people of Wisconsin and beyond. Today, we retain the principles of the past and have moved our efforts toward providing state-of-the-art urologic care for present and future generations. Our highly acclaimed program focuses on cutting-edge surgical care for adult and pediatric urologic patients while conducting innovative research and training the next generation of academic urologists. Our Department consists of all major subspecialties, including Urologic Oncology, Endourology, Men's Health, Pediatric Urology, Women's Pelvic Wellness, Andrology/Infertility, and Urinary Reconstruction programs.

Compensation:

The starting salary for the position is $60,000 annually; but is negotiable based on experience and qualifications.

• generous vacation, holidays, and sick leave
• competitive insurances and savings accounts
• retirement benefits

For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications:

• Strong computer proficiency including experience with Microsoft Word and Excel
• Minimum of two years administrative experience within an academic medical center
• Accuracy, ability to manage multiple projects, and strong written and verbal communication skills
• Strong leadership skills
• Strong customer service and ability to effectively collaborate with wide range of stakeholders
• The ability to maintain compliance and confidentiality while exercising good decision making
• Education: Bachelor's Degree preferred

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Tia Seguin, [e-mail], 608-263-3731 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin-Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW-Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin-Madison.