Administrative Professional 1- 20022789

State of Ohio; Columbus (OH); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision Insurance

Paid Time Off

Job summary

Ohio Department of Rehabilitation and Correction is seeking an Administrative Professional 1 for the Parole Board in Franklin County to perform administrative duties and support functions in a security-minded environment.

The position handles data entry, records management, scheduling, and routine communications while adhering to bargaining unit rules and agency processes. This role is located at 4545 Fisher Road, Columbus, OH and supports statewide parole activities.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• 6 mos. trg. or exp. in relevant technical terminology for positions requiring technical terminology.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Operates computer equipment and web-based programs to recreate, compile reports, (re)produce, load and merge attachments involving complex materials.
• Proofreads, copies, and makes corrections.
• Trains or assists in training others in operation of equipment and programs; troubleshoots problems.
• Creates, enters, and retrieves data/reports in computer systems.
• Files and maintains distribution of correspondence and reports.
• Schedules maintenance on office equipment and state vehicles.
• Operates LEADS/NCIC/OCNOHLEG terminals to locate and identify offenders and records.

Skills

Administrative Support/Services

Customer Service

Attention to Detail

Education

Secretarial Science / Business Office

Job description

All job postings will expire at 11:59 PM Eastern Time on the application deadline.

Organization

Rehabilitation & Correction - Parole and Community

Agency Contact Name and Information

[e-mail]

Work Location

4545 Fisher Road, Suite D
Columbus, Ohio, 43228
United States

Compensation

$22.59

Schedule

Permanent - Full Time

Work Hours

1st Shift

Classified Indicator

Classified

Union

OCSEA

Primary Job Skill

Administrative Support/Services

Who We Are

Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.

The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future. The Administrative Professional 1 position is located in the Parole Board within Franklin County.

To learn more about our agency, please visit our website at www.drc.ohio.gov.

What You'll Do

Guided by the Agency's mission "To reduce recidivism among those we touch" the Division of Parole & Community Services is looking for a dedicated security-minded administrative professional to assume the duties and responsibilities of an Administrative Professional 1.

This position shall be filled in accordance with the provision of the OCSEA/AFSCME, Collective Bargaining Agreement. ODRC bargaining unit members have selection rights before non-bargaining unit members. All other applications will only be considered if an internal bargaining unit applicant is not selected for this position.

Updates/changes to your application submission can be made while the posting is open by logging into your profile and editing the application. After the posting closes, no changes can be made.

Job Duties

• Operates computer equipment and various web-based programs/software to recreate, compile reports, (re)produce, load and or merge attachments involving complex technical legal, statistical and confidential material (e.g. legal opinions orders from hearings, results of investigations, identifying information, final releases and all other parole and probation reports) for written copy or oral instructions.
• Proofreads, copies, and makes corrections.
• Assists in training and or trains other employees in proper operation and function of equipment and programs, in solving problems and or monitors systems by troubleshooting.
• Creates, enters, and retrieves data/reports into computer system.
• Files and or maintains distribution of correspondence * reports.
• Searches files and retrieves material.
• Creation of new files, hard copy, server folders and processed closed files.
• Initiates and tracks offender placement process in computer system.
• Maintains inventory and orders office supplies.
• Schedules maintenance on office equipment.
• Schedules maintenance on state vehicles.
• Operates Law Enforcement Automation Data Systems (LEADS) computer, National Crime Information Center (NCIC) computer, Ohio Court Network (OCN), Ohio Law Enforcement Gateway (OHLEG) and BCI & I terminal to locate and identify Ohio Parole, Probation, and Furlough violators at large.
• Retrieves criminal histories NCIC, BCI & I, parole/furlough violator forms.
• Enters into LEADS and NCIC confidential criminal offense data and identifying information about offenders (e.g., address, date of birth, social security number, fingerprint code, alias, identifying marks such as scars and tattoos).
• Forwards jail slate information to appropriate supervision unit.
• Receives visitors, answers routine requests, and answers telephone calls.
• Schedules training sessions and other meetings schedules hearings and maintains conference room(s) scheduling. Processes incoming and outgoing mail.
• Receives and logs in material/office supplies.
• Types routine correspondence and attends training sessions.
• Participates on committees and performs other related duties as requested.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services Technical Skills: Administrative Support/Services, Customer Service; Professional Skills: Attention to Detail

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.