Administrative Specialist: Data, Records & Clerical Support

Cameron County; Brownsville (TX); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Health and Life Insurance Protection

Sick and Annual Leave

Retirement System and Paid Holidays

Direct deposit payroll

Job summary

Cameron County in Texas is seeking an Office Specialist to perform clerical support across departments. The role involves receiving documents, data entry, verification, and processing transactions, plus maintaining records and responding to inquiries from staff and vendors.

The position requires strong organizational skills, the ability to prepare and review department documents, and familiarity with standard office procedures. It includes benefits and a six-month probationary period.

Qualifications

• High School Diploma or GED or equivalent combination of education and experience.
• Four (4) years of experience performing secretarial and/or administrative support work or equivalent.
• Knowledge of clerical procedures, data entry, and record-keeping.

Responsibilities

• Schedules and coordinates events and meetings with attendees and follow-up calls.
• Creates forms and handles phone calls, emails, scanning, and document routing.
• Receives, reviews, and files documents, matches invoices to payments and records.
• Generates and distributes reports; maintains automated and manual records and files.
• Maintains inventory and processes purchase orders and supplier communications.
• Assists employees and stakeholders with department information and policy explanations.
• Prepares department documents requiring data collection and summarization.

Skills

Clerical support

Data entry

Administrative tasks

Education

High School Diploma or GED

Tools

None

Job description

Cameron County in Texas is seeking an Office Specialist to perform clerical support across departments. The role involves receiving documents, data entry, verification, and processing transactions, plus maintaining records and responding to inquiries from staff and vendors.

The position requires strong organizational skills, the ability to prepare and review department documents, and familiarity with standard office procedures. It includes benefits and a six-month probationary period.