DEPUTY CLERK (7 VACANCIES)

Cameron County; Brownsville (TX); In loco; USD 28.000 - 35.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health and Life Insurance

Sick and Annual Leave

Retirement System

Paid Holidays

Direct Deposit Payroll

Descrizione del lavoro

Cameron County is seeking a Deputy Clerk in Brownsville, TX. This civil service role supports the County Clerk’s office with records management, filing, and clerical tasks in a busy government environment.

Responsibilities include handling e-filings, data entry into the county system, collecting fees, and assisting the public. A high school diploma with clerical experience is required, with preference for county clerk exposure.

Competenze

• High School Diploma or GED is required.
• Two years of clerical/administrative experience in civil or criminal fields including at least one year in a County Clerk's Office.

Mansioni

• Answers calls, drafts correspondence, and transmits information to other departments.
• Reviews e-filings for official records and issues copies as requested.
• Prepares documents for microfilming/scanning and updates records in the computer system.
• Collects fees, fines, and court costs; processes receipts and notices; tracks payments in the database.
• Assists employees, vendors, citizens, and others with Records functions and explains policies.

Conoscenze

Clerical skills

Records management

Communication

Formazione

High School Diploma or GED

Descrizione del lavoro

DEPUTY CLERK

PAY PLAN: 107 - $ 31,422.00 minimum salary

Locations:

Cameron County: Brownsville/Harlingen/San Benito/La Feria

Purpose of Classification

Performs clerical work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Essential Functions

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.

Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.

Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.

Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database

Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities. Explains policies and procedures.

Additional Functions

Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED; supplemented by two (2) years of experience performing clerical and/or administrative support work in civil or criminal fields including at least one (1) year in a County Clerk's Office; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Compliance

Physical Ability: Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds). Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

This is a Civil Service covered position. Testing requirements will follow section 2.32 of the Civil Service Rules and Regulations Handbook. Probationary period will follow section 2.35 of the Civil Service Rules and Regulations Handbook.

BENEFITS:

Cameron County Offers Excellent Fringe Benefits, Including:

• Health and Life Insurance Protection
• Sick and Annual Leave
• Retirement System
• Paid Holidays.
• Cameron County has a mandatory direct deposit payroll program.

AA/EEO/MFD EMPLOYER