Fiscal Manager

State-of-Delawar; Smyrna (DE); On-site; USD 70,000 - 90,000; Full time

Job summary

Department of Health and Social Services (DHSS) in Delaware seeks a fiscal supervisor to oversee day-to-day staff and operations within the fiscal unit supporting DSAAPD, DHCI. You will monitor workflows, ensure compliance, and prepare financial reports.

The role requires experience in financial analysis, budgeting, and staff supervision, with strong communication across diverse stakeholders and excellent customer service.

Qualifications

• Three years’ experience in analyzing financial problems.
• One year of assembling, analyzing and interpreting financial data and preparing reports.
• One year of budget management and control within set policies.
• Six months' experience in staff supervision.

Responsibilities

• Reviews and analyzes financial transactions and records to determine accuracy and compliance.
• Reconciles data to the general ledger and maintains an audit trail.
• Maintains internal controls and applies accounting principles and standards.
• Provides guidance on fiscal matters and prepares financial health reports.
• Interacts with the public and private sector to obtain information and reports.

Skills

Financial analysis

Budget management

Staff supervision

Job description

Introduction

Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas. We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession. For more information, please visit https://dhss.delaware.gov/dhss/ today!

Summary Statement

DHSS is consolidating fiscal, grants, contracting and procurement sections across the agency under the Office of the Secretary. The incumbent will be responsible for the day-to-day supervision of staff and operations overseeing the fiscal unit supporting DSAAPD, DHCI. This position will monitor and be responsible for the daily workflow and tasks, such as reconciliation of transactions/accounts, reviewing transactions to ensure compliance with required documentation, codes, signatures, and rules/regulations, recording financial transactions to various financial information systems, interact with the public and private sector to provide or obtain information, compile information and develop reports, and monitors balances and reports discrepancies.

Essential Functions

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
• Maintains internal controls and applies accounting principles, practices, and standards.
• Provides advice and technical guidance on matters in assigned fiscal function(s).
• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Job Requirements

• Three years’ experience in analyzing financial problems, developing alternatives, recommending and advising management on solutions.
• One year of experience in assembling, analyzing and interpreting financial and accounting data and preparing comprehensive financial reports.
• One year of experience in budget management and control such as managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.
• Six months' experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources. DHSS does not provide employment-based sponsorship. Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire. Pre-employment Drug Testing: Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process. Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process. All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Selection Process

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties. For education and training, list name of educational provider, training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements. Once you have submitted your application on-line, all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the "My Applications" tab at StateJobs.Delaware.gov.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visiting delawarerelay.com. If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail]. The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.