Senior Administrative & Programs Specialist

State-of-Delawar; Dover (DE); On-site; USD 42,000 - 64,000; Full time

Job summary

The Department of Health and Social Services (DHSS) in Delaware is seeking a Senior Administrative Specialist to provide vital administrative support for the Health Promotion and Disease Prevention Section. You will serve as principal assistant to the Section Chief, manage calendars, prepare reports, and coordinate operations with public/private partners.

Responsibilities include developing schedules, maintaining records, and assisting with performance tracking and dashboards.

Qualifications

• One year of experience performing administrative specialist work such as composing official documents, drafting and distributing communications, or managing workflow.
• One year of experience using standard computer software to create documents, develop spreadsheets, or maintain databases.
• One year of experience collecting, compiling, and evaluating data from multiple sources to prepare reports or administrative documents.
• Six months' experience providing guidance and consultation to management and others on administrative matters.

Responsibilities

• Liaises with internal/external contacts to coordinate activities and respond to inquiries.
• Creates formatted documents, presentations, manages schedules, and maintains databases.
• Delivers excellent customer service in person or remotely and communicates clearly.
• Applies agency services, laws, regulations, and procedures to daily tasks.
• Maintains various record-keeping systems and ensures compliance with retention schedules.
• Supports data collection, reporting, and dashboard maintenance for performance tracking.
• Reviews information for accuracy and resolves discrepancies per regulations.
• Drafts and distributes communications for internal/public use.
• Coordinates project administrative elements, timelines, and team communication.

Skills

Administrative support

MS Excel

MS Word

Data entry

Communication

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

The Department of Health and Social Services (DHSS) in Delaware is seeking a Senior Administrative Specialist to provide vital administrative support for the Health Promotion and Disease Prevention Section. You will serve as principal assistant to the Section Chief, manage calendars, prepare reports, and coordinate operations with public/private partners.

Responsibilities include developing schedules, maintaining records, and assisting with performance tracking and dashboards.