Administrative Specialist: Data, Budget and Student Services

Daytona State College; Daytona Beach, Northern (FL, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Daytona State College seeks an administrative coordinator to provide comprehensive support to the department, handling research, data analysis, reports, mail, correspondence, and records management.

The role requires an associate degree and two years of related experience; strong customer service, budgeting, scheduling, and payroll tasks are part of daily duties; candidate must be detail-oriented and able to work independently or in a team.

Qualifications

• Provides administrative and organizational support to assigned area, including research, data analysis, reports and record-keeping.
• Types and processes departmental forms; runs time reports and weekly payroll sheets.
• Assists with customer service and provides information to students, faculty, staff and the community.
• Tracks and reconciles budget information; assists with budget preparation; processes requisitions; reviews contracts.
• Calculates and verifies Adjunct Contracts and ensures correct pay from cost centers.
• Maintains calendars, schedules travel, and handles meetings.
• Procures books, equipment, supplies and services; maintains inventory.
• Performs duties as assigned by leadership; attends meetings.

Responsibilities

• Provide administrative support including research, data analysis, and reporting.
• Process forms, payroll information, and maintain records.
• Assist with customer service and respond to requests from students and staff.
• Manage budgets, requisitions, and contract reviews.
• Calculate adjunct pay and ensure accuracy.
• Maintain calendars and arrange travel.
• Procure and track office materials and equipment.
• Attend meetings and support special projects.

Skills

Communication skills

Customer service

Time management

Detail oriented

Team player

Independent work

Multi-tasking

Problem solving

Education

Associate degree

Job description

Daytona State College seeks an administrative coordinator to provide comprehensive support to the department, handling research, data analysis, reports, mail, correspondence, and records management.

The role requires an associate degree and two years of related experience; strong customer service, budgeting, scheduling, and payroll tasks are part of daily duties; candidate must be detail-oriented and able to work independently or in a team.