Administrative Specialist - Children's Placements (Hybrid)

Zohorecruit; Worcester (MA); Hybrid; USD 24,000 - 32,000; Full time

Job summary

Zohorecruit is seeking an Administrator for the Children’s Placements Team in Worcester. This 3-month contract with a Local Authority focuses on delivering high-quality administrative support and coordinating meetings, payments, and performance data within the Children's Services commissioning hub.

The role requires experience in administrative or business support, strong MS Office skills, and familiarity with safeguarding and confidential information handling.

Qualifications

• Must have experience in administrative or business support roles.
• Experience in Children's Services, Social Care, Education or similar.
• Proficient in Microsoft Word, Excel, Outlook, PowerPoint.
• Experience maintaining databases and filing systems.
• Experience organizing meetings, taking minutes and managing correspondence.
• Experience producing reports and administrative documentation.
• Excellent organizational and time management skills.
• Strong communication and customer service skills.
• Ability to handle confidential and sensitive information.
• Ability to work independently and prioritise workloads.
• Good numerical and data handling skills.
• Attention to detail and accuracy.
• NVQ Level 2 or equivalent.
• Experience in a Children's Placements Team or Commissioning environment.
• Experience supporting projects or service improvement initiatives.
• Experience administering financial processes and payments.
• ECDL or equivalent IT qualification.
• Experience with social care case management systems.

Responsibilities

• Provide comprehensive administrative support to the Children’s Placements Team and Commissioning Hub.
• Undertake a range of business support activities to support Children’s Social Care functions.
• Support the implementation and administration of new service processes and projects.
• Assist with the administration of payments and financial processes relating to children and young people’s savings accounts and other service initiatives.
• Prepare, format and maintain correspondence, reports, spreadsheets, presentations and other documentation.
• Organise meetings, appointments and events, including diary management and room bookings.
• Take accurate minutes and distribute meeting documentation.
• Manage incoming enquiries by telephone, email and correspondence, ensuring timely responses and appropriate escalation where required.
• Maintain accurate electronic and manual filing systems, databases and records.
• Collate, monitor and present service performance data and management information.
• Support project work through information gathering, research and administrative coordination.
• Liaise with partner agencies, service providers and stakeholders to support service delivery.
• Assist in maintaining financial and administrative systems.
• Process and monitor documentation in accordance with service procedures.
• Support service users and partner agencies to access services effectively.
• Ensure confidentiality is maintained when handling sensitive information relating to children and families.
• Operate office equipment and IT systems to support day-to-day service delivery.
• Contribute to service improvements and process reviews.
• Comply with safeguarding, data protection, health and safety and corporate policies at all times.

Skills

Administrative experience

Children's services experience

MS Office skills

Database management

Meeting minutes

Report writing

Organisational skills

Communication skills

Confidential data handling

Independent worker

Numerical/data handling

Attention to detail

NVQ Level 2

Social care environment

Projects support

Financial processes

ECDL IT qualification

Social care case management systems

Education

NVQ Level 2 or equivalent

ECDL or equivalent IT qualification

Job description

Zohorecruit is seeking an Administrator for the Children’s Placements Team in Worcester. This 3-month contract with a Local Authority focuses on delivering high-quality administrative support and coordinating meetings, payments, and performance data within the Children's Services commissioning hub.

The role requires experience in administrative or business support, strong MS Office skills, and familiarity with safeguarding and confidential information handling.