Administrative Specialist: Calendars, Events & Data

Jobtailor; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Jobtailor is seeking an organized administrative professional to support multiple business units. The role emphasizes data entry, calendar management, document preparation, and effective communication with internal teams and external partners.

The ideal candidate will have a high school diploma and 2+ years of admin experience, strong MS Office skills, and the ability to multitask in a fast-paced office environment.

Qualifications

• High school diploma required with 2+ years of administrative support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, OneNote).
• Proficiency with virtual platforms (Microsoft Teams and WebEx).
• Excellent organizational skills and attention to detail.
• Ability to multitask, prioritize, and work independently.
• Sensitivity with confidential information and professional demeanor.

Responsibilities

• Welcome visitors, accept deliveries, provide information to callers, route callers, and distribute mail
• Maintain calendars and scheduling for business units and teams
• Prepare and maintain documents, reports, files, presentations, graphs, and mailing lists using Microsoft Office
• Coordinate staff travel and lodging; respond to inquiries from customers, suppliers, vendors, and the public
• Provide backup support for other administrative assistants and assist with accounting processes and reporting

Skills

Data Entry

Calendar Management

Microsoft Office

Customer Service

Event Coordination

Education

High School Diploma

Equivalent combination of education and experience

Tools

Microsoft Teams

WebEx

USPS

FedEx

Job description

Jobtailor is seeking an organized administrative professional to support multiple business units. The role emphasizes data entry, calendar management, document preparation, and effective communication with internal teams and external partners.

The ideal candidate will have a high school diploma and 2+ years of admin experience, strong MS Office skills, and the ability to multitask in a fast-paced office environment.