Senior Administrative Assistant & Project Coordinator

Jobtailor; Salt Lake City (UT); On-site; USD 40,000 - 60,000; Full time

Job summary

Jobtailor in Utah seeks an experienced administrative professional to support executives with calendar management, document preparation, and meeting coordination. You will handle reports, data analysis, and communications with discretion and confidentiality.

The role involves planning large meetings and events, prioritizing tasks, and mentoring others as needed. A proactive approach and advanced MS Office skills are essential for success in this position.

Qualifications

• Strong written and verbal communication skills.
• Advanced proficiency with Microsoft Office suite.
• Ability to analyze data and prepare reports.
• Proactive in anticipating needs and strategic thinking.
• Adapt standard processes to solve complex problems.

Responsibilities

• Prepare documents, reports, charts and graphs for meetings.
• Maintain and update calendars; schedule meetings and manage email.
• Coordinate project details and follow up to ensure deadlines are met.
• Take minutes and manage meeting documentation.
• Plan and execute large meetings, conferences and events.
• Answer complex telephone and email requests.
• Provide research and data summation support.
• Train, mentor and lead others when needed.

Skills

Communication

Professional writing

Microsoft Office

Data analysis

Meeting coordination

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Jobtailor in Utah seeks an experienced administrative professional to support executives with calendar management, document preparation, and meeting coordination. You will handle reports, data analysis, and communications with discretion and confidentiality.

The role involves planning large meetings and events, prioritizing tasks, and mentoring others as needed. A proactive approach and advanced MS Office skills are essential for success in this position.