Administrative Specialist 1 – La Grande

Oregon Department of Human Services; La Grande (OR); On-site; USD 42,000 - 58,000; Full time

Job summary

The Oregon State Police in La Grande, Oregon seeks an Administrative Specialist 1 to provide administrative, operational and program support to area commands and worksites, including the Patrol, Criminal and Fish and Wildlife Divisions. This in-office role emphasizes accuracy, timeliness and adherence to policies.

You will establish procedures, interpret statutes, train troopers in office procedures, and manage daily workloads to align with department goals.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience

Responsibilities

• Establish procedures and policy development processes and interpret outside agency protocols and statutes
• Provide administrative, operational and program support to area commands and worksites (Patrol, Criminal, Fish & Wildlife)
• Train troopers in office procedures
• Prioritize daily and weekly workload to support agency and department goals
• Work independently with a high level of accuracy and timeliness

Skills

Secretarial experience

Records processing

Office software

Education

Associate degree in general office occupations

Equivalency: education + experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Initial Posting Date: 09/23/2026 Application Deadline: 12/16/2026 Agency: Oregon State Department of Police Salary Range: $3,797 - $5,190 Position Type: Employee Position Title: Administrative Specialist 1 - La Grande

Job Description

The Oregon State Police in La Grande, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position. This is an in-office position without the opportunity for a remote or hybrid work schedule. Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position. If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10/07/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 12/16/2026, or until filled, with application review dates occurring approximately every two weeks beginning 10/07/2026. We may close the announcement at any time after this date when we have received an adequate number of applications. If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [e-mail] and reference REQ-207180. The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary of Job Duties

In this position, you will establish procedures and policy development processes; interpret outside agency protocols and policies and Oregon Revised Statutes and apply those interpretations to specific situations; providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions; and training troopers in office procedures. You will also prioritize daily and weekly workload to support agency, region and area commands’ strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures and Oregon laws. In this position, you will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness.

Minimum Qualifications / Eligibility Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data
• An equivalent combination of education and experience

Preferred Skills

• Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports and performing quality assurance.
• Demonstrated skill in time management and adaptability.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Attention to detail needed to identify problems, and review related information to evaluate, develop, and implement solutions.
• Demonstrated ability to use and interpret policies, procedures, and statutes.

Special Qualifications

• Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire.
• Must be able to meet criteria to become State of Oregon Notary Public.

Selection Process

The process will be comprised of the following evaluation assessment (subject to change). Interview

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information. The Oregon State Police does not offer visa sponsorships. U.S. Veteran and/or Oregon National Guard Servicemember Status Designation Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources

Additional Information

Our Workforce Culture and Strategy Background Hiring Information Employee Benefits Pay Equity Information & Resources What You Need to Know to Get the Job

What You Need to Know to Get the Job

Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon "flies with her own wings".