Administrative Specialist 1

Dover; Atlanta (GA); On-site; USD 15,058 - 21,447; Full time

Job summary

Dover in Smyrna, Delaware is seeking an Administrative Specialist 1 to perform basic administrative work, processing program information with word processing, spreadsheets and databases.

The role supports documentation, data entry, reporting and coordination of agency operations, with standard hours and a pay rate of $13.25 per hour. The position emphasizes accuracy, organization and effective collaboration across teams.

Qualifications

• Ability to verify accuracy of information and resolve discrepancies.
• Knowledge of composing written communications and reporting.
• Skill with basic to advanced word processing tools.
• Skill in creating/modifying spreadsheets and database applications.
• Skill in coordinating agency/program operations.

Responsibilities

• Format documents with tables, graphics, macros and mail merges.
• Create and manage spreadsheets and charts/graphs.
• Design and maintain database structures, queries and reports.
• Produce agency documents and presentations using various software.
• Coordinate operational functions and track progress.
• Collect and organize data to prepare reports and documentation.
• Maintain filing systems for accurate, retrievable records.

Skills

Verify information accuracy

Discrepancy resolution

Written communications

Word processing tools

Spreadsheet tools

Database tools

Operations coordination

Tools

Word processing software

Spreadsheet software

Database software (Access)

Job description

Job Title: Administrative Specialist 1
Location: Smyrna, Delaware
Schedule: Monday - Friday 8:00 am - 4:30 pm
Pay: $13.25

Job Overview

This is the first level of administrative specialist work processing administrative and program information utilizing word processing, spreadsheet and database computer applications.

Qualifications

• Ability to verify accuracy of information, resolve discrepancies and follow-up on outstanding activities.
• Knowledge of the methods and techniques in composing written communications such as responses to inquiries and narrative reports.
• Skill in applying basic and advanced tools used in word processing applications.
• Skill in applying the tools used in creating and modifying spreadsheet and database applications.
• Skill in coordinating agency/program operations.

Responsibilities and Duties

• Word processing documents produced typically require formatting, tables/columns creation, graphics, use of macros, and merging information from different documents/applications.
• Spreadsheets produced typically require recording/arranging data and creating charts/graphs.
• Database applications typically require creating and maintaining the database as the sole support and include activities such as designing, creating, and editing file structures; sorting/filtering tables; and creating/modifying queries.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.