Administrative Specialist

Prince William County; Woodbridge (VA); Hybrid; USD 43,000 - 51,000; Full time

Benefits offered by this job

Retirement plan

401a/457

Annual leave

Personal leave

Sick leave

Holidays

Medical & dental

Group life insurance

EAP

Career development

Job summary

Prince William County Department of Fire & Rescue is seeking an Administrative Specialist to support programs and staff across multiple levels. This fast-paced role thrives on variety, cross-team collaboration, and initiative to keep operations running smoothly in a mission-driven public service setting.

The role involves administrative tasks in the Office of the Chief, resolving unique issues, and engaging with the public.

Qualifications

• High school diploma or GED.
• 2 years of administrative support experience in a large organization.
• Experience in the public sector preferred.
• Excellent organizational and interpersonal skills.

Responsibilities

• Provide administrative support across agency operations and multiple levels.
• Process multi-step administrative actions and generate cross-functional reports.

Skills

Excellent organizational skills

Interpersonal skills

Multitasking

Prioritization

Office 365 proficiency

Word

Excel

Outlook

SharePoint

Access

Education

High school diploma or GED

Tools

Office 365

Word

Excel

Outlook

SharePoint

Access

Job description

The Department of Fire & Rescue is seeking a highly organized and adaptable Administrative Specialist to support programs and staff across multiple levels of the organization. This is a fast-paced role suited to someone who thrives on variety, works well across teams and departments, and takes initiative to keep operations running smoothly. As part of a mission-driven public service organization, you'll have the chance to build foundational experience in administration and program support while contributing directly to the department's operational effectiveness.

About This Role:

This position conducts administrative tasks in support of agency administrative operations within the Office of the Chief. You will be challenged to think critically on your feet, resolve unique issues as they arise, and work in a team environment. Some duties include processing multi-step administrative actions, generating and cross-referencing reports as a member of a cross-functional team. The ideal candidate will demonstrate strong interpersonal and written communication skills, with the ability to effectively engage with the public both in person and through written correspondence. This is an exciting opportunity for an organized, detail-oriented individual who is eager to learn, develop new skills, and grow within the position. The candidate must also be comfortable using Microsoft Teams, WebEx, and Zoom as needed.

Minimum Requirements

High school diploma or GED and 2 years of administrative support experience working with a large organization.

Preferences

• Excellent organizational and interpersonal skills.
• Ability to multitask and successfully prioritize workload.
• Ability to successfully utilize Office 365 to include but not limited to Word, Excel and Outlook, as well as Adobe products. SharePoint and Access are a plus.
• Previous experience in the public sector.
• Excellent organizational and interpersonal skills
• Previous administrative support experience working in a large organization (500+ employees)

Special Requirements

Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from the individual's state Department of Motor Vehicles.

Work Schedule

This is a non-exempt, 37.5-hour-per-week position, Monday through Friday, from 8:30 a.m. to 5:00 p.m. The position is eligible for telework with supervisor approval.

Starting Salary Range

$31.22-$36.98 hourly

We Also Offer Great Benefits Including

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE

The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety,

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.