Administrative Specialist

New York Institute of Technology; Village of Old Westbury (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Paid time off

Tuition remission

Retirement plans with employer contributions

Job summary

The New York Institute of Technology seeks an Administrative Specialist for its Old Westbury campus. The role involves assisting the Associate Dean with various operational tasks, managing student conduct cases, and handling departmental communications. Qualifications include a Bachelor's degree and proficiency in Microsoft Office. The position offers competitive compensation and benefits, including generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

Qualifications

• Full proficiency in Microsoft Office and Google Drive.
• Excellent verbal and written communication skills required.
• Detail-oriented with a high degree of accuracy.

Responsibilities

• Assist the Associate Dean with operational tasks and reports.
• Act as point person for all student required documents.
• Monitor student status as a main contact for directed studies.

Skills

Proficiency in Microsoft Office

Proficiency in Google Drive

Experience in Canva

Experience in SurveyMonkey

Excellent communication skills

Detail-oriented

Problem-solving

Ability to work independently and collaboratively

Education

Bachelor's degree

Job description

Administrative Specialist

Location: Old Westbury, NY (Long Island campus, New York University Institute of Technology)

Responsibilities

• Assist the Associate Dean with the completion of varied operational tasks, reports, correspondence/communications, surveys, document organization and online storage.
• Assist the Associate Dean in the overall management/implementation/scheduling of division meetings, supplies, and budgets.
• Assist the Associate Dean in the organization of student conduct cases, maintain the Maxient database for conduct cases, arrange meetings and hearings, and ensure all records are kept correctly.
• Act as point person for all student required documents including criminal background checks, COVID-19 vaccinations, and student professionalism statements.
• Monitor student status and serve as the main point of contact for directed studies, leaves of absence, withdrawals, and requests for reinstatement.
• Proactively compose varied email correspondence/communications to students, faculty, staff, and external parties, and complete required follow-up as needed.
• Order, organize, and monitor department supplies; complete required paperwork for purchase orders and requisitions for vendor purchases; proof‑read documents; process internal and external catering orders; maintain and organize departmental documents/files in both the physical office space and departmental online shared drives.
• Schedule virtual and in-person meetings/appointments (i.e., calendaring) for the Associate Dean.
• Perform other duties/projects as assigned by the Associate Dean.

Qualifications

• A Bachelor's degree is required.
• Exceptional computer skills and knowledge – full proficiency in Microsoft Office and Google Drive; experience in Canva and SurveyMonkey is a plus.
• Ability to learn internal computer‑based platforms and new external software/platforms quickly and efficiently.
• Excellent communication skills, both verbal and written.
• Ability to deliver public speaking presentations to faculty, staff, and students as needed.
• Detail‑oriented with a high degree of accuracy.
• Follows comprehensive direction with ease.
• Proactive problem solver.
• Works independently and collaboratively successfully.

Benefits

Competitive compensation and benefits program, inclusive of generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

Salary

Minimum Salary: USD $45,000.00 per year.

Maximum Salary: USD $50,000.00 per year.

Equal Opportunity Employer

New York Institute of Technology is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.