Administrative Specialist

Oregon Government Ethics Commission; Salem (VA); Presencial; USD 48.000 - 67.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

COLA adjustments

Retirement planning (PERS)

11 paid holidays a year

Training opportunities

Descripción de la vacante

The Oregon Government Ethics Commission in Salem, OR is seeking an Administrative Specialist 2 to provide administrative support and drive business process improvements for the statewide training program.

In this full-time role, you will coordinate office procedures, prepare narratives and reports, and analyze data to help public officials access learning opportunities.

Formación

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Responsabilidades

• Provide administrative support and business process improvement to OGEC’s statewide training program.
• Help public officials access the learning opportunities they need.

Conocimientos

Secretarial/Administrative support

Narrative & statistical reports

Data collection & analysis

Educación

Associate degree in general office occupations

Descripción del empleo

Initial Posting Date: 10/30/2026 Application Deadline: 11/12/2026 Agency: Oregon Government Ethics Commission Salary Range: $4,312 - $5,988 Position Type: Employee Position Title: Administrative Specialist

Job Description: Do you have a passion for process improvement? Do you excel at providing quality customer service? Do you enjoy coordinating processes and procedures to support a team? The Oregon Government Ethics Commission (OGEC) is searching for a new Administrative Specialist 2! ADMINISTRATIVE SPECIALIST 2 As an OGEC Administrative Specialist 2, you will provide administrative support and business process improvement to OGEC’s statewide training program. This position plays an instrumental role in helping public officials access the learning opportunities they need. See the complete position description here.

SALARY

Salary $4,312/$5,988 per month Non-PERS Rate $4,611/$6,401 per month PERS Rate

WHAT WE ARE LOOKING FOR:

Your application, including resume and cover letter, must demonstrate education and/or experience in the following:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Skills and experience should demonstrate experience in:

• Reviewing accounts payable and receivables, reconciling expenses
• Communicating detailed technical information to diverse audiences
• Creation of tracking and monitoring procedures
• Analyzing business processes

THINGS WE WOULD LOVE TO SEE:

• If you have these additional skills or qualifications, show us in your resume and cover letter!
• Experience with Public Records and Public Meetings Law
• Experience with the administrative rule making process
• Experience with establishing and maintaining working relationships with stakeholders
• Experience in evaluating trends and making recommendations
• Experience working with new technology solutions and policy changes

JOIN US AT AN INFORMAL INFO SESSION AND LEARN MORE ABOUT THE POSITION! November 4, 2026 – 12:00pm – 1:00pm PST Online Join the meeting now Meeting ID: 279 209 602 509 652 4 Passcode: 79ix9dz9 Dial in by phone [phone] Find a local number Phone conference ID: 573 424 058

PROJECTED RECRUITMENT TIMELINE

Recruitment Closes: November 12, 2026 Phone Interview: November 16 - 20, 2026 In Person Interviews: December 1 - 3, 2026 Anticipated Start Date: Early January 2027 *These dates are approximate and may change.*

WHAT’S IN IT FOR YOU

• Robust health care plan and benefits
• Scheduled Cost of Living Adjustments (COLA): Effective 1/1/27 – 4%
• Retirement planning including PERS and deferred compensation
• 11 paid holidays a year
• Training opportunities and career growth potential
• Opportunity to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Free parking

WORKING CONDITIONS

This position is based in our office in Salem, Oregon. In office presence is required with potential for teleworking as business needs allow. Position involves a high workload volume that can be unpredictable and fast paced. Ability to work in an area of moderate noise level with distractions and maintain good working relationship with other employees in the unit/office. Requires daily computer usage, typing, talking, sitting, and standing.

ADDITIONAL INFORMATION

Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification. The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6%. If the successful candidate is non-PERS qualifying, after six months the candidate will become PERS qualifying, and the salary will be adjusted automatically. Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. You must have a valid driving license and an acceptable driving record. If not, you must be able to provide an alternate method of transportation. This is a full-time, permanent Administrative Specialist 2 position that is represented by SEUI 503, Special Coalition. This recruitment may be used to fill future vacancies. If you have questions about the recruitment or need an alternate format to apply, please contact our recruitment team at [e-mail] or 503-378-6803. Please be prepared to describe the alternate format needed.

HEL PFUL LINKS & RESOURCES

• How to Set Job Alerts
• Workday Applicant FAQ
• What You Need to Know to Get the Job
• Oregon Job Opportunities Webpage
• Classification and Compensation
• Pay Equity

The Oregon Government Ethics Commission is an Equal Opportunity, affirmative action employer committed to a diverse workplace. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”