Administrative Specialist

State of Oregon; Salem (OR); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

Health insurance

COLA adjustments

11 paid holidays

Job summary

The Oregon Government Ethics Commission (OGEC) seeks an Administrative Specialist 2 in Salem to deliver administrative support and drive process improvements for the statewide training program. This role helps public officials access learning opportunities and contributes to data collection, reporting, and workflow optimization.

Ideal candidates have 3+ years of admin support experience or an associate degree with relevant experience.

Qualifications

• Three years of secretarial or administrative support experience with coordinating office procedures, preparing narratives and statistical reports, and data collection/analysis.
• Understanding of coordinating office procedures and administrative data collection and analysis.

Responsibilities

• Provide administrative support and business process improvement to OGEC’s statewide training program.
• Coordinate office procedures and support the team with reporting and data analysis.
• Prepare and monitor narratives and statistical reports; manage administrative data.

Skills

Administrative support

Communication skills

Data collection & analysis

Reporting & documentation

Education

Associate degree in general office occupations

Job description

Initial Posting Date:

10/30/2026

Application Deadline:

11/12/2026

Agency:

Oregon Government Ethics Commission

Salary Range:

$4,312 - $5,988

Position Type:

Employee

Position Title:

Administrative Specialist

Job Description:

Do you have a passion for process improvement? Do you excel at providing quality customer service? Do you enjoy coordinating processes and procedures to support a team? The Oregon Government Ethics Commission (OGEC) is searching for a new Administrative Specialist 2!

ADMINISTRATIVE SPECIALIST 2

As an OGEC Administrative Specialist 2, you will provide administrative support and business process improvement to OGEC’s statewide training program. This position plays an instrumental role in helping public officials access the learning opportunities they need. See the complete position description here.

SALARY

$4,312/$5,988 per month Non-PERS Rate

$4,611/$6,401 per month PERS Rate

WHAT WE ARE LOOKING FOR:

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Skills and experience should demonstrate experience in:

• Reviewing accounts payable and receivables, reconciling expenses
• Communicating detailed technical information to diverse audiences
• Creation of tracking and monitoring procedures
• Analyzing business processes

THINGS WE WOULD LOVE TO SEE:

If you have these additional skills or qualifications, show us in your resume and cover letter!

• Experience with Public Records and Public Meetings Law
• Experience with the administrative rule making process
• Experience with establishing and maintaining working relationships with stakeholders
• Experience in evaluating trends and making recommendations
• Experience working with new technology solutions and policy changes

JOIN US AT AN INFORMAL INFO SESSION AND LEARN MORE ABOUT THE POSITION!

November 4, 2026 – 12:00pm – 1:00pm PST

Online

Join the meeting now

Meeting ID: 279 209 602 509 652 4

Passcode: 79ix9dz9

Dial in by phone

[phone]

Find a local number

Phone conference ID: 573 424 058

We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. OGEC recognizes that some applicants do not always apply for positions unless they directly meet all of the qualifications. We greatly encourage you to apply even if you don’t meet every one of our desired qualifications listed and we welcome applicants from diverse and varied backgrounds.

PROJECTED RECRUITMENT TIMELINE

• Recruitment Closes: November 12, 2026
• Phone Interview: November 16 - 20, 2026
• In Person Interviews: December 1 - 3, 2026
• Anticipated Start Date: Early January 2027

*These dates are approximate and may change.*

WHAT’S IN IT FOR YOU

• Robust health care plan and benefits
• Scheduled Cost of Living Adjustments (COLA):
  • Effective 1/1/27 – 4%
• Retirement planning including PERS and deferred compensation
• 11 paid holidays a year
• Training opportunities and career growth potential
• Opportunity to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)
• Free parking

WORKING CONDITIONS

• This position is based in our office in Salem, Oregon. In office presence is required with potential for teleworking as business needs allow.
• Position involves a high workload volume that can be unpredictable and fast paced.
• Ability to work in an area of moderate noise level with distractions and maintain good working relationship with other employees in the unit/office. Requires daily computer usage, typing, talking, sitting, and standing.

ADDITIONAL INFORMATION

• Finalists will be subject to a computerized criminal history check.Adverse background data may be grounds for immediate disqualification.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6%. If the successful candidate is non-PERS qualifying, after six months the candidate will become PERS qualifying, and the salary will be adjusted automatically.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
• You must have a valid driving license and an acceptable driving record. If not, you must be able to provide an alternate method of transportation.
• This is a full-time, permanent Administrative Specialist 2 position that is represented by SEUI 503, Special Coalition.
• This recruitment may be used to fill future vacancies.
• Ifyou have questions about the recruitment or need an alternate format to apply,please contact our recruitment team at [e-mail] or 503-378-6803. Please be prepared to describe the alternate format needed.

HELPFUL LINKS & RESOURCES

• How to Set Job Alerts
• Workday Applicant FAQ
• What You Need to Know to Get the Job
• Oregon Job Opportunities Webpage
• Classification and Compensation
• Pay Equity

_ TheOregon Government Ethics Commissionis an Equal Opportunity, Aff... _