Administrative Specialist

Oregoncitybusiness; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Health benefits

COLA raise

PERS retirement

11 paid holidays

Training opportunities

PSLF

Free parking

Job summary

The Oregon Government Ethics Commission in Salem, OR is hiring an Administrative Specialist 2 to provide administrative support for OGEC's statewide training program. You will help coordinate office procedures, prepare reports, and analyze data to improve business processes.

The role emphasizes data accuracy, effective communication, and customer service for public officials accessing learning opportunities.

Qualifications

• Three years of secretarial or administrative support experience involving coordinating office procedures, preparing narrative and statistical reports, and administrative data collection/analysis.
• An associate degree in general office occupations and two years of secretarial/administrative support experience.
• Experience reviewing accounts payable/receivable and reconciling expenses.
• Ability to communicate detailed technical information to diverse audiences.
• Creation of tracking and monitoring procedures; analysis of business processes.

Responsibilities

• Provide administrative support for OGEC's statewide training program.
• Coordinate office procedures and assist in preparing narrative/statistical reports.
• Analyze data to improve business processes and efficiency.
• Support public officials in accessing learning opportunities and maintain stakeholder relations.

Skills

Secretarial support

Data analysis

Accounts payable

Communication of technical information

Tracking procedures

Process improvement

Education

Associate degree

Two years admin experience

Tools

Workday

Job description

Administrative Specialist# Oregon Job Opportunities## Administrative SpecialistApply: Salem | OGEC: Full time: Posted Yesterday: REQ-209128**Initial Posting Date:**10/30/2026**Application Deadline:**11/12/2026**Agency:**Oregon Government Ethics Commission**Salary Range:**$4,312 - $5,988**Position Type:**Employee**Position Title:**Administrative Specialist**Job Description:****Do you have a passion for process improvement? Do you excel at providing quality customer service? Do you enjoy coordinating processes and procedures to support a team? The** **Oregon Government Ethics Commission** **(OGEC) is searching for a new Administrative Specialist 2!** **APPLY TODAY!** **ADMINISTRATIVE SPECIALIST 2**As an OGEC Administrative Specialist 2, you will provide administrative support and business process improvement to OGEC’s statewide training program. This position plays an instrumental role in helping public officials access the learning opportunities they need. See the complete position description here. **SALARY**$4,312/$5,988 per month Non-PERS Rate $4,611/$6,401 per month PERS Rate **WHAT WE ARE LOOKING FOR:** **Your application, including resume and cover letter, must demonstrate education and/or experience in the following:*** Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR* An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. Skills and experience should demonstrate experience in:* Reviewing accounts payable and receivables, reconciling expenses* Communicating detailed technical information to diverse audiences* Creation of tracking and monitoring procedures* Analyzing business processes **THINGS WE WOULD LOVE TO SEE:** **If you have these additional skills or qualifications, show us in your resume and cover letter!*** Experience with Public Records and Public Meetings Law* Experience with the administrative rule making process* Experience with establishing and maintaining working relationships with stakeholders* Experience in evaluating trends and making recommendations* Experience working with new technology solutions and policy changes **JOIN US AT AN INFORMAL INFO SESSION AND LEARN MORE ABOUT THE POSITION!** **November 4, 2026 – 12:00pm – 1:00pm PST** **Online****Join the meeting now**Meeting ID: 279 209 602 509 652 4Passcode: 79ix9dz9 **Dial in by phone**[phone]Find a local numberPhone conference ID: 573 424 058 **We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. OGEC recognizes that some applicants do not always apply for positions unless they directly meet all of the qualifications. We greatly encourage you to apply even if you don't meet every one of our desired qualifications listed and we welcome applicants from diverse and varied backgrounds.** **HOW TO APPLY** * **Click apply**.* For step-by-step instructions click Search for Jobs and Apply for External Candidates or Jobs, search & apply for current state employees.* **Complete job history and education sections:** Work history, experience, and education must clearly show that you meet the qualifications of the position.* **Resume and cover letter:** Upload resume and cover letter showcasing your amazing skills, education, training, and experience and why you are the best fit for this position in PDF format.* Upon submitting your application, please check your Workday account for additional tasks to complete, such as questionnaires, and to request veteran's preferences (if applicable).* **Eligible veterans and Oregon National Guard service members** (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. **Be sure to submit your documentation** in order to have the preference considered. You may also call the Oregon Department of Veterans' Affairs at: 1-800-692-9666.* The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.* Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.* **Artificial Intelligence (AI) Usage**: The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. **ALL APPLICANTS****You must attach your resume and cover letter to your application and complete the job history and education sections of the application. Failure to submit the required materials will remove your application from consideration.**You will only have one opportunity to upload the required resume and cover letter. Please convert your documents to PDF format. Drag and drop the documents into Workday when prompted to upload your resume. Please contact Becky Maison at [e-mail] if you need assistance with the application process (including attaching documents), if you need accommodation under the Americans with Disabilities Act (ADA), or if you have other questions. **CURRENT STATE EMPLOYEES**Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. **Prior to clicking \"Apply\"**, update your employee profile to reflect your Education, Skills, and Job History (including your current job). **PROJECTED RECRUITMENT TIMELINE*** **Recruitment Closes: November 12, 2026*** Phone Interview: November 16 - 20, 2026* In Person Interviews: December 1 - 3, 2026* Anticipated Start Date: Early January 2027\\*These dates are approximate and may change.\\* **WHAT’S IN IT FOR YOU*** Robust health care plan and benefits* Scheduled Cost of Living Adjustments (COLA): + Effective 1/1/27 – 4%* Retirement planning including PERS and deferred compensation* 11 paid holidays a year* Training opportunities and career growth potential* Opportunity to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)* Free parking **WORKING CONDITIONS** * This position is based in our office in Salem, Oregon. In office presence is required with potential for teleworking as business needs allow.* Position involves a high workload volume that can be unpredictable and fast paced.* Ability to work in an area of moderate noise level with distractions and maintain good working relationship with other employees in the unit/office. Requires daily computer usage, typing, talking, sitting, and standing. **ADDITIONAL INFORMATION** * Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.* The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6%. If the successful candidate is non-PERS qualifying, after six months the candidate will become PERS qualifying, and the salary will be adjusted automatically.* Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.* You must have a valid driving license and an acceptable driving record. If not, you must be able to provide an alternate method of transportation.* This is a full-time, permanent Administrative Specialist 2 position that is represented by SEUI 503, Special Coalition.* This recruitment may be used to fill future vacancies.* If you have questions about the recruitment or need an alternate format to apply, please contact our recruitment team at [e-mail] or 503-378-6803. Please be prepared to describe the alternate format needed. **HELPFUL LINKS & RESOURCES** * How to Set Job Alerts* Workday Applicant FAQ* What You Need to Know to Get the Job* Oregon Job Opportunities Webpage* Classification and Compensation* Pay Equity ***The Oregon Government Ethics Commission is an Equal Opportunity, Affirmative Action Employer Committed to a diverse workplace.***