Administrative Specialist

State of South Dakota; Pierre (SD); On-site; USD 45,000 - 55,000; Full time

Job summary

Legislative Research Council in Pierre, SD is seeking an Administrative Specialist for a permanent full-time role. You will support legislators and staff by handling front desk duties, preparing official documents, processing payroll and per diem reimbursements, and assisting with committee meetings.

Ideal candidates will have prior administrative experience, strong computer skills, and the ability to work under tight deadlines during the legislative session, maintaining confidentiality and a

Qualifications

• Administrative and secretarial experience
• Strong computer skills and ability to learn specialized systems
• Excellent written and oral communication to legislators and the public
• Ability to remain objective and nonpartisan with confidential information
• Ability to handle tight deadlines and extended hours during the legislative session

Responsibilities

• Serve as the first point of contact for all front office traffic and phone calls
• Compose, edit, and distribute letters, minutes, forms, memos, legislative journals, and other legislative publications
• Process payroll, travel, and per diem reimbursements
• Provide support for legislative committee meetings, including agendas and minutes
• Conduct work in a professional, ethical, positive, and timely manner
• Perform other duties as directed

Job description

Job ID: 37143 - Administrative Specialist

Agency: Legislative Research Council

Location: Pierre, SD

Closing Date: Open Until Filled

This is a full-time position with the Legislative Research Council. For more information on the Legislative Research Council, please visit the LRC website.

The Legislative Research Council, which is the nonpartisan research and support staff to the South Dakota State Legislature, is accepting applications for a permanent full-time Administrative Specialist. An applicant must have an interest in providing positive, high-level support to Legislative Research Council staff and South Dakota legislators, and be honest, trustworthy, and discreet.

Duties And Responsibilities

• Serve as the first point of contact for all front office traffic and phone calls;
• Compose, edit, and distribute letters, minutes, forms, memos, legislative journals, and other legislative publications;
• Process payroll, travel, and per diem reimbursements;
• Provide support for legislative committee meetings, which includes composing, editing, and distributing meeting agendas and minutes;
• Conduct work in a professional, ethical, positive, and timely manner; and
• Perform other duties as directed.

Minimum Qualifications

• Applicants should have previous administrative and secretarial experience;
• Knowledge of state systems such as TKS, MSAS, FSAS, and other payroll specific systems is preferred, but not required;
• Strong computer skills, and the ability to learn specialized systems;
• The ability to communicate, both orally and in writing, in a manner that clearly and efficiently conveys information to legislators and the public;
• The ability to remain objective and nonpartisan in relation to all legislative matters, maintain confidentiality, and handle politically sensitive work; and
• Ability to handle tight deadlines and extended hours during the legislative session.

Salary Range:

The salary minimum is $49,814. Actual starting salary will depend on qualifications and experience.