Administrative Specialist

Jan Dils, Attorneys at Law; Parkersburg (WV); On-site; USD 15,000 - 22,000; Full time

Benefits offered by this job

Health, Vision, & Dental Insurance

401K Matching Retirement Plan

Long-term and Short-term Disability

Company Paid Life Insurance

Paid Time Off

Paid Holidays

Wellness Reimbursement

Community Involvement

Positive Organizational Core Values

Job summary

Jan Dils, Attorneys at Law in Parkersburg, WV is seeking an Administrative Support Specialist to ensure accurate, organized office operations and exceptional client service. You will greet visitors, route calls, manage mail and documents, scan workflows, and maintain electronic records.

You’ll join a mission-driven firm with growth opportunities, a structured workday 8am–4:30pm, and a strong emphasis on reliability and ownership in a collaborative team environment.

Qualifications

• Experience in administrative support, mail processing, front desk, or office coordination.
• Proven reliability and organizational skills.
• Ability to manage multiple tasks with accuracy and speed.

Responsibilities

• Be a welcoming first impression by greeting visitors and directing incoming calls with professionalism and warmth.
• Maintain high standards around accuracy, organization, and daily operational excellence.
• Manage incoming mail, documents, and scanning workflows to keep cases moving forward.
• Digitize documents and maintain clean, organized electronic records.
• Log paperwork, track activity, and handle payments responsibly.
• Support office events and day-to-day operations to keep everything running smoothly.
• Perform other duties needed to serve clients and the firm's mission.

Skills

Administrative support

Mail processing

Front desk

Office coordination

Detail-oriented

Job description

Location: 963 Market St. Parkersburg, WV 26101

Schedule: Monday through Friday 8am – 4:30pm EST

Starting Pay: $13.50 per hour

Jan Dils, Attorneys at Law has helped thousands of people get the benefits they deserve. We have proudly served as a voice for individuals with disabilities and injuries for over 30 years. Our practice has a dynamic culture, and we strive to find applicants who are committed to growth and success. Join an outstanding organization with a client-centered focus and a team of people who fight to make a difference.

Do you thrive on organization, love staying busy, and take pride in doing things the right way? Are you the kind of person who notices the details others miss and enjoys being the steady, reliable heartbeat of an office?

We’re looking for a high-performing Administrative Support Specialist to join our Parkersburg team. This is a mission-driven role where your accuracy, reliability, and ownership directly support clients who are fighting for disability benefits. If you’re someone who loves structure, takes initiative, and wants meaningful work in a stable environment — you’ll love this role.

Administrative Support Specialist Responsibilities Include:

• Be a welcoming first impression by greeting visitors and directing incoming calls with professionalism and warmth.
• We hold ourselves to high standards — this role has clear expectations around accuracy, organization, and daily operational excellence.
• Become the go-to expert in managing incoming mail, documents, and scanning workflows that keep cases moving forward.
• Help power the office by accurately routing mail, digitizing documents, and maintaining clean, organized electronic records.
• Take ownership of operational accuracy — including logging paperwork, tracking activity, and handling payments responsibly.
• Support the heartbeat of the office by helping with events, office operations, and keeping everything running smoothly day to day.
• Any and all other duties needed to serve our clients & mission.

You’ll thrive in this role if you:

• Love organization and take pride in doing things right
• Are highly detail-oriented and dependable
• Stay focused even when juggling multiple responsibilities
• Take ownership without needing constant direction
• Enjoy being part of a collaborative, mission-driven team
• **Experience in administrative support, mail processing, front desk, or office coordination is helpful — but strong work ethic and reliability matter most.

Administrative Support Specialist Benefits Include:

• Health, Vision, & Dental Insurance including a HRA and low deductibles
• 401K Matching Retirement Plan – We do up to 4% match!
• Long-term and Short-term Disability
• Company Paid Life Insurance
• Paid Time Off – 80 hours accrued in your first year
• Paid Holidays – We understand the importance of being with loved ones during holidays.
• Health & Wellness Reimbursement – Yes, we pay you to promote a healthy lifestyle!
• Community Involvement – Want to get involved in the community but don’t know how? We can help you with that!
• Positive Organizational Core Values – These values are Client-Centered Focus, Community, Continuous Improvement, Caring, and Collaboration. Our firm is dedicated to and use these values every single day.

Now you might be wondering about the pay? The Administrative Support Specialist starting pay rate is $13.50 per hour. For this position, you receive a performance appraisal EVERY SIX MONTHS! That’s right! You will always know how you’re doing with your performance. And do you know what else? If you score well on your performance review, you will get a 17 to 31 cent increase every 6 months until you reach the cap of the pay range.

Jan Dils, Attorneys at Law is a proud equal opportunity and affirmative action employer. We welcome and embrace people from diverse backgrounds and nurture a culture where our team members feel heard, valued, and empowered to be their most authentic selves. At Jan Dils, Attorneys at Law, we are committed to reflecting the diverse clients and communities in which we serve.