Legal Assistant

ADP, Inc.; St. Clairsville (OH); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

Disability insurance

Critical illness coverage

Accident coverage

Vol. Life

401K with match

Paid Time Off

Nine Paid Holidays

Additional benefits

Job summary

Jarvis Law is seeking a Legal Assistant to support estate planning and elder law clients. You will explain financial documents, gather client data, and draft documents in an in-person St. Clairsville office.

Responsibilities include coordinating funding plans, communicating with clients, and ensuring timely, accurate client files. This role emphasizes client service, attention to detail, and proactive collaboration with attorneys.

Qualifications

• Must live near or commute daily to St. Clairsville office.
• An associate degree or some college is preferred; HS diploma required.
• Notary license in Ohio within 30 days of employment.
• Ability to read and understand financial documents.
• Ability to communicate professionally with all levels of individuals.
• Strong emotional intelligence and teamwork.

Responsibilities

• Communicate with clients and other parties to provide timely updates and gather information.
• Explain financial documents and outcomes to clients in plain language.
• Draft and gather client information, and hold meetings to ensure correct files.
• Prepare and carry out funding plans, including contacting financial institutions.
• Monitor case processes, deadlines, and important milestones.
• Greet visitors and support front-desk client interactions.

Skills

Communication skills

Financial document literacy

Attention to detail

Interpersonal skills

MS Office proficiency

Education

Associate degree or higher

Tools

MS Office

Job description

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Legal Assistant

Full Time Jarvis Law Office PC, St Clairsville, OH, US

Salary Range: $20.20 To $20.20 Hourly

Join a Mission-Driven Team Dedicated to Serving Seniors and Families

Empathetic – Client-Focused – Servant Leader – Growth Mindset – Quality-Oriented – Team Player

At Jarvis Law, we are seeking a Legal Assistant to join our growing team. If you are passionate about helping seniors and families navigate estate planning and elder law with confidence and peace of mind, we want to hear from you.

Who We Are

Jarvis Law is a leading elder law and estate planning firm with offices in Dublin, Lancaster,andSt. Clairsville, Ohio. This role will be based out of our St. Clairsvilleoffice

Our mission is to provide unparalleled legal services that allow families to live securely, age with dignity, and protect what matters most. We achieve this by:

• Building trust – Serving as compassionate advisors who treat clients like family.
• Providing clarity – Guiding families through complex legal matters with empathy and respect.
• Delivering excellence – Creating personalized, comprehensive legal plans with proactive communication.

We are seeking someone dedicated to helping others in the Legal Assistant (Client Success Coordinator) role. Our ideal Legal Assistant (Client Success Coordinator) will be responsible for managing a wide range of responsibilities that help to support our clients. To be successful in the role, you must be able to explain financial documents (such as IRA statements, bank account documents, life insurance policies, etc.) and the desired outcomes to the clients in an easy-to-understand vocabulary. You'll be educating our clients on important topics. You will be working on drafting documents, gathering information about the client’s financial details, and holding meetings with clients to ensure that the correct information is in the client’s file. As our Legal Assistant, you will be in meetings with our clients, talking about the important documents that you are collecting and the need to provide certain specific information. In addition, our Legal Assistant will also be responsible for clerical work regarding the client's documents. This position is an in-person role working in ourSt. Clairsville office.

This position is very customer service-oriented and requires attention to detail and an understanding of how to communicate with others regarding private, sensitive information. Success in this position requires that you display a combination of efficiency, proactivity, and enthusiasm. In this role, you will be front-facing and interacting with our clients daily.

Responsibilities

• Communicate with clients and other parties to provide timely updates and to gather necessary information regarding a client’s assets.
• Communicate with clients and other parties to answer non-legal questions about the status of the case.
• Monitor case processes, deadlines, and important timeframes and milestones.
• Educate clients about the needs of certain items and how they work together with their case.
• Assist attorneys in preparing and carrying out funding plans.
• Manage, prepare, and carry out funding plans, including contacting financial institutions to ensure correct record of client data.
• Prioritize conflicting needs and handle matters expeditiously and proactively.
• Understands client files to review them before closing to ensure that all tasks have been completed and that there is nothing else needed for the file.
• Follow through on projects for successful and timely completion.
• Greets visitors to the office, making sure that they feel welcomed.
• Grow in the position through continued learning and revitalization of skill sets in related duties.
• And more.

Qualifications

• Must live near or be able to commute daily to our St. Clairsville office.
• An associate degree or some college is preferred; a high school diploma or equivalent is necessary.
• Must be able to obtain an Ohio notary license within 30 days of employment.
• Ability to read and understand financial documents.
• Ability to communicate professionally with all different levels of individuals, providing or receiving instructions.
• Ability to analyze information and understand how to report the information to others.
• High levels of emotional intelligence and interpersonal skills.
• Effective worker – possessing the ability to complete detail-oriented work efficiently.
• Understanding of basic computer skills, including MS Office programs, and can quickly learn new programs.

Compensation:

• Base salary:$20.20/hour
• Growth opportunities within a respected and expanding firm
• Supportive, team-oriented culture
• Supplemental Benefits such as - Short Term & Long-Term Disability, Critical Illness, Accident, Vol. Life
• 401K with match (after 1 year of employment)
• Paid Time Off – varies for the 1 st year of employment, up to 15 days
• Nine Paid Holidays
• Additional benefits

Why Jarvis Law?

Jarvis Law is a family-owned firm that values work-life balance, flexibility, and exceptional client service. We are committed to fostering a diverse and inclusive workplace where all employees are treated with respect and have the opportunity to grow.