Administrative Specialist

Clarity Recruiting; New York (NY); Remote; USD 65,000 - 75,000; Full time

Job summary

A leading education consultancy is seeking an Administrative Specialist to enhance operations. This fully remote position requires a highly detail-oriented candidate, proactive in ensuring smooth administrative processes. The role includes bookkeeping, HR tasks, and collaborating with a mission-driven team focused on advancing equity in public education.

Qualifications

• Experience with bookkeeping, invoicing, payroll, and HR.
• Highly efficient and service-minded.
• Familiar with office management systems.

Responsibilities

• Basic bookkeeping, invoicing, payroll, and HR tasks.
• Document processes for team efficiency.
• Manage client and employee data.

Skills

Attention to detail

Proactiveness

Technology proficiency

Tools

Microsoft 365

Google Workspace

Quickbooks

Airtable

Mailchimp

Job description

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This range is provided by Clarity Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$65,000.00/yr - $75,000.00/yr

Our client, an education consultancy partnering with New York City schools to enhance teaching and learning, is seeking an Administrative Specialist to join their team.

The ideal candidate is highly detail-oriented, proactive, tech-saavy, and great with numbers. They are mission-driven, adaptable, thrive in collaborative remote environments, with an interest and passion for improving public education and advancing equity in schools.

Title: Administrative Specialist (full-time)

Office Policy: Fully remote

Compensation: 65-75K

Responsibilities

● Basic bookkeeping, invoicing, payroll, and standard human resources tasks; communicating with the company’s accountant

● Documenting processes to enable other members of the team to work efficiently and accurately

● Receiving files from clients needed to conduct analyses, keeping track of when and which files are received, and communicating with team members

● Creating proposal documents scoped by other team members

● Managing a shared inbox

● Managing client and employee data

● Assisting with the facilitation of online and in-person meetings

● Executing a variety of administrative tasks

● Collaborating with all members of the District Public team

● Offering suggestions and ideas to improve administrative processes.

Ideal Qualifications

●Experience with bookkeeping, invoicing, payroll, and/or Human Resources.

● Familiar with Microsoft 365, Google Workspace, Quickbooks, video conferencing products, Gusto, Airtable, Wix, Mailchimp, or other office management systems.

● Highly efficient and service-minded

● Love streamlining processes and making administrative tools accessible

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Accounting/Auditing, and Human Resources

• Industries

  Non-profit Organizations, Education Administration Programs, and Internet Marketplace Platforms

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