Administrative Specialist 2- Confidential

New Jersey Courts; Jersey City (NJ); Hybrid; USD 50,000 - 84,000; Full time

Job summary

Join the New Jersey Judiciary as a Human Resources professional, contributing to essential recruitment and operational processes. This position offers a hybrid work schedule and requires a detail-oriented candidate with strong interpersonal skills. Ideal applicants will hold a bachelor's degree and have a passion for public service within the Judiciary.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Experience in human resources or related field may substitute education.

Responsibilities

• Assist with recruitment efforts by managing classified and unclassified recruitments.
• Prepare documentation for disciplinary matters and onboard new hires.
• Provide administrative support to management and cover the customer service window.

Skills

Interpersonal skills

Communication skills

Customer service skills

Detail-oriented

Organizational skills

Motivation

Education

Bachelor's degree

Job description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,815.18 to $83,252.20 for Schedule A, and $50,815.18 to $79,089.59 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

The Hudson Vicinage has an exciting opportunity for a customer focused Human Resources professional who is detail oriented, motivated, and organized. Under the direction of the Human Resources Division Manager and other supervisory personnel, the successful candidate will assist with recruitment efforts for the vicinage by managing classified and unclassified recruitments; coordinating and submitting position requests; reviewing resumes; scheduling interviews; monitoring and updating organizational charts and staffing reports; and onboarding new hires. This position will also be responsible for preparing documentation for disciplinary matters and updating the grievance database. The incumbent will also serve as the Vicinage’s Internship Coordinator and act as a backup payroll coordinator, when necessary. Other duties include, but are not limited to, providing administrative support to management; participating in team or work unit meetings; interpreting laws, rules, and policies; establishing work relationships with state agencies and other outside organizations; participating in special projects; serving on committees or task forces; communicating Human Resources policies, rules or regulations; and drafting correspondence. Essential in-person duties include covering the customer service window, providing in-person assistance to employees, filing, and scanning. The successful candidate will interact with all levels of employees, so strong interpersonal, communication and customer service skills are a must. Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Substitution:Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note:Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the New Jersey First Act, all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.


The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice


NeoGovapplicant supportat 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)