Administrative Specialist 2- Jury Management

New Jersey Courts; Elizabeth (NJ); Hybrid; USD 50,000 - 84,000; Full time

Job summary

Join the New Jersey Judiciary as an Administrative Specialist 2, where you will play a vital role in Jury Management within the General Operations Division. This position offers a competitive salary range and the opportunity to provide essential services while ensuring efficient jury operations. Successful candidates will demonstrate excellent skills in customer service, communication, and possess a bachelor's degree. The Judiciary fosters a hybrid work model, promoting work-life balance while you contribute meaningfully to public service.

Qualifications

• Graduation from an accredited college or university with a bachelor's degree.
• Applicants must possess customer service, communication, and time management skills.
• Substitutions allowed for experience, including paraprofessional work.

Responsibilities

• Expedite the juror check-in process using multiple computer programs.
• Explain jury policies and procedures to jurors and Judiciary employees.
• Advise management on personnel issues and recommend procedural improvements.

Skills

Customer Service

Time Management

Communication

Interpersonal Skills

Education

Bachelor's degree from an accredited college or university

Job description

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $50,815.18 to $83,252.20 for Schedule A, and $50,815.18 to $79,089.59 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

REMOTE WORK : The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

The Judiciary offers a strong opportunity for growth.

Should additional positions become available within five (5) months of the closing date, the applicant pool from this posting may be used to fill additional positions.

The Union Vicinage is seeking a well-organized individual with excellent customer service, time management, communication and interpersonal skills to work as an Administrative Specialist 2 in the General Operations Division- Jury Management.

Under the direction of the General Operations Division Manager, or other supervisory personnel, the successful candidate will be responsible for:

• Usage of multiple computer programs/technology to expedite the juror check in process.
• Explain jury policies and procedures to jurors, Judiciary employees, and other members of the public.
• Advise management on personnel issues.
• Recommend improvements in operating procedures, programs standards, work processes and/or administrative practices.
• Modify and update juror records in NJ-JMS.
• Back up the Grand Jury Clerk as needed.
• Answer questions posed by judges, the public, clients, customers, complainants, co-workers, subordinates and or supervisors.
• Review daily case status with judges, managers, and supervisors regarding jurors and their next in person return date.
• Research and facilitate the correction of data in automated systems and process correct forms if correction deals with juror payment.
• Meet with members of the jury management team regarding NJ-JMS and implement operating procedures or system policies, rules, or regulations.
• Communicate and act as a liaison with management on issues with the public or other divisions and/or agencies.
• Determine juror needs for the following business day.
• Conduct petit and grand jury orientation in person and/or virtually.
• Perform other tasks as assigned by management.

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Substitution:Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate's degree and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Education Note:Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (Seehttps://naces.org/members/)

Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the New Jersey First Act, all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate see resume or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.


The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action
Employer Committed to Ensuring an Open Door to Justice


NeoGovapplicant supportat 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)