Academic Administrative Specialist (Office of Academic and Student Affairs)

City University of New York; New York (NY); Hybrid; USD 74,000 - 85,000; Full time

Job summary

The City University of New York's Graduate School of Public Health & Health Policy is seeking an Academic Program Specialist to coordinate various activities under the Senior Associate Dean. Ideal candidates will have a Bachelor's Degree and relevant administrative experience, and will play a vital role in supporting academic and student affairs in a fast-paced environment.

Benefits

Health benefits

Retirement/pension benefits

Tuition waivers for CUNY graduate study

Generous paid time off

Qualifications

• Bachelor's degree and four years relevant experience required.
• Two years of experience in higher education preferred.
• Experience processing invoices and financial reports is a plus.

Responsibilities

• Serve as primary contact for Senior Associate Dean, managing communications and scheduling.
• Coordinate meetings, events, and logistics.
• Assist with drafting meeting agendas and maintaining records.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Time management

Education

Bachelor's Degree

Master’s degree in public health

Tools

Microsoft Office Suite

Zoom

Job description

Academic Administrative Specialist (Office of Academic and Student Affairs)

POSITION DETAILS

The City University of New York’s Graduate School of Public Health & Health Policy seeks an Academic Program Specialist who will report directly to the Senior Associate Dean for Academic and Student Affairs. This role requires a high degree of professionalism, discretion, organizational skill, and the ability to manage multiple priorities in a face-paced academic environment.

Specific Duties and Responsibilities:

• Serve as the primary point of contact for the Senior Associate Dean, managing communications, scheduling, and logistical coordination.

• Maintain and manage the Senior Associate Dean’s calendar, including scheduling meetings, appointments, and travel arrangements.

• Update and maintain the Senior Associate Dean’s CV, research publication profile, and administrative filings.

• Coordinate meetings and events, including logistics such as venue booking, technology setup, materials preparation, and catering.

• Record and distribute meeting minutes for committees or groups chaired by the Senior Associate Dean.

• Assist in the drafting and sharing of meeting agendas.

• Maintain confidential files and records.

• Assist with booking travel and submitting expense reports for reimbursement.

• Support special projects and initiatives led by the Senior Associate Dean, including research and presentations.

• Perform other duties as assigned to support the Senior Associate Dean.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred qualifications:

• Master’s degree in public health.

• At least two years of experience working in a higher education setting, preferably at a graduate school of public health.

• At least one year of experience processing invoices, financial reports and other administrative work.

• Experience working in an administrative or project coordination role reporting directly to university leadership.

• Demonstrated experience and interest in working in areas of public health, sexual and reproductive health and justice, or other related areas of work.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Familiarity with Zoom meeting scheduling.

• Excellent written and verbal communication skills, including telephone and email communications.

• Strong attention to detail.

• Exceptional organizational and time management abilities.

CUNY TITLE OVERVIEW

Participates in the daily coordination of academic and administrative activities of a College's specialized academic program under management direction.

• Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.

• Recommends, implements and evaluates strategies to expand program offerings

• Prepares analytical and statistical reports for management

• Develops and maintains relationships with various College offices to improve student and faculty services

• Serves as resource expert regarding program policies and procedures

• Oversees office recordkeeping; manages updates of program web and print materials

• May supervise office operations and/or department budget

• Performs related duties as assigned.

Job Title Name: Academic Program Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary range: $74,515-84,011

Salaries will conform to the upcoming PSC salary schedule as applicable.

Position beyond June 30, 2026 is contingent upon available funding.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

Candidates must be legally authorized to work in the United States on a full-time basis.

Until further notice, work will be performed in a hybrid manner with 70% on site presence.

CLOSING DATE

6/30/2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30460

Location

CUNY School of Public Health