Administrative Specialist

rb; Minneapolis (MN); On-site; USD 40,000 - 81,000; Full time

Benefits offered by this job

Healthcare options

401(k) match

Pension plan

PTO & holidays

Transit passes

Educational assistance

On-site fitness

Professional development

Job summary

Federal Reserve Bank of Minneapolis is seeking an Administrative Support professional to join the Central Division Services team within the Treasury Service Division. This role supports a division of 200+ staff, handling scheduling, travel, mail routing, data entry, proofreading, and file management.

You will coordinate contractor and vendor visits, assist with reports, maintain databases and calendars, and help prepare proposals and presentations.

Qualifications

• Requires a high school diploma or equivalent.
• Experience in business operations or financial environment preferred.
• Proficient using a variety of software applications including Microsoft Office.
• Excellent verbal, written and interpersonal communication skills.
• Ability to meet tight deadlines and manage multiple tasks across lines of business.

Responsibilities

• Provides administrative support including scheduling, meeting planning, travel arrangements, routing/mail, data entry, proofreading, photocopying and filing.
• Submits and tracks Facilities and IT Service requests.
• Assists with equipment deployments and tracking.
• Gathers data and prepares standard reports for decision-making.
• Maintains department inventory and key inventory log.
• Coordinates contractor, guest, and vendor visits and manages access and deliveries.

Skills

Microsoft Office

Verbal Communication

Interpersonal Skills

Education

High School diploma or equivalent

Some post-secondary education in business or related field

Tools

SharePoint

Data entry software

Job description

Company

Federal Reserve Bank of Minneapolis

Job Summary

Are you looking to join a mission-oriented organization where you can build a career beginning with your administrative skillset while being a member of a highly skilled team? The Federal Reserve Bank of Minneapolis is looking for an administrative professional and/or recent graduate to fill an Administrative Support position in its Central Division Services team within the Treasury Service Division (TS). This position will provide general administrative support for the TS division staff and management. In this role you will support a division of 200+ staff members. TS serves as the Fiscal Agent for the US Treasury's Bureau of the Fiscal Service supporting its Retail Program. Our division provides and supports various services for the issuing and redemption of US savings bonds and marketable securities.

Essential Functions

• Provides administrative support, which may include scheduling, meeting planning, making travel arrangements, routing/distributing mail, data entry, transcribing, proofreading, photocopying, scanning/imaging, preparing documents, and filing.
• Submits and tracks Facilities and IT Service requests.
• Assists with and supports equipment deployments and tracking.
• Collects, compiles, records, or otherwise gathers data and prepares standard reports with information necessary for decision-making.
• Maintains department key inventory and key inventory log
• Coordinates contractor, guest, and vendor visits with Law Enforcement, completes door access requests, and receives onsite deliveries and visitors on behalf of the Division.
• Responds to inquiries for information, gathers data, exchanges information, prepares routine and custom reports, and composes correspondence and e-mails. This activity may include updating and maintaining databases, websites, Sharepoint sites, and shared calendars and emails.
• Orders department office supplies and maintain department supply inventory.
• Performs specialized or confidential administrative duties.
• May participate in Division, Bank or Federal Reserve System project teams and workgroups. Completes special assignments as needed.
• May assist in preparing and/or revising communications, including proposals, reports, and presentations
• Performs other duties or responsibilities as needed or assigned.
• For advanced levels, may collect, enter, verify, and balance data in support of basic department accounting functions. May prepare standard accounting reports and reconcile recognition funding.

Qualifications

High School diploma or equivalent. Some post-secondary education with coursework in business or a related field preferred.

Experience: Direct work-related experience or equivalent combination of higher education and experience. ( Level I (1-3 years), Level II (3-5 years) & Level III (+ 5 years)

Experience in business operations or financial environment preferred:

• Proficient using a variety of software applications including Microsoft Office.
• Excellent verbal, written and interpersonal communication skills.
• Ability to meet tight deadlines, manage multiple tasks and deadlines from multiple business lines, and adapt to shifting priorities

Additional Information

* This position provides support for the Treasury fiscal agency functions, is risk rated MODERATE, and as such requires the incumbent be a U.S. citizen or lawful permanent resident alien with at least three years of legal residency in any visa category.

* The full s alary range is $40,400-$50,559-$60,700 (Level I); $45,200-$56,513-$67,800 (Level II); $54,100 $67,650 $81,200 (Level III) The expected starting salary range is $45,000-$65,000. S alary offer will be based on qualifications/experience of the candidate , alignment with market data, the needs of the position, our total compensation package, and internal equity.

Benefits

• Comprehensive healthcare options (Medical, Dental, and Vision)
• 401(k) match, and a fully-funded pension plan
• Paid time off and holidays
• Free public transportation passes
• Annual educational assistance
• On-site fitness facility
• Professional development programs, training and conferences
• And more...

Equal Opportunity

*The Minneapolis Fed is committed to fostering an environment where all employees are respected and valued. We provide equal employment opportunity to all persons and we work together to pursue an economy that works for all of us.

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Job Details

• Full Time / Part Time
  Full time
• Regular / Temporary
  Regular
• Job Exempt (Yes / No)
  No
• Job Category
  Operations Family Group
• Work Shift
  First (United States of America)