Treasury Administrative Assistant

Federal Reserve Bank of New York; Omaha (NE); Hybrid; USD 47,000 - 61,000; Full time

Job summary

The Federal Reserve Bank of Kansas City seeks an Administrative Assistant to support officers in Omaha, NE. You will manage calendars, arrange travel, prepare letters and reports, and help maintain files and communication channels.

Onsite with five days per month remote work, the role emphasizes confidentiality, strong interpersonal and written communication, and excellent organizational skills to ensure smooth operations across the division.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative assistant experience preferred.
• Proficiency with Outlook, Word, Excel, PowerPoint, Teams, and email applications.

Responsibilities

• Maintains calendars and schedules for Officers.
• Arranges travel and lodging for Officers and guests.
• Prepares letters, memos, presentations, and reports with proper formatting.

Skills

Confidentiality

Interpersonal skills

Verbal communication

Written communication

Customer service

Organizational skills

Time management

Multi-tasking

Education

High school diploma or equivalent

Tools

Outlook

Microsoft Word

Excel

PowerPoint

Teams

Job description

Company Federal Reserve Bank of Kansas City

When you join the Federal Reserve—the nation's central bank you’ll play a key role, collaborating with leading professionals to strengthen and protect our economic, financial and payments systems. We invest in contemporary and emerging technology each year to support the Federal Reserve and our economy, and we’re building a dynamic and diverse team for our future.

Key Activities

• Maintains and/or monitors electronic calendar(s), deadlines, and appointments for Officers.
• Purchases and manages inventory of supplies.
• Manages purchasing card expenditures and timely reconciliations.
• Makes travel arrangements for Officers, as well as incoming support for System or external guests to include arranging for hotel accommodations, car rental, airline reservations, and/or other transportation, and filing paperwork for reimbursement, when appropriate.
• Serves as primary coordinator host for meetings for Officer and the Division, including, but not limited to, making conference room reservations, dining requests, guest access, and providing assistance during meetings.
• Organizes and maintains files of department correspondence and documents and is responsible for adhering to record retention guidelines.
• Prepares and proofreads letters, memos, presentations, and reports; ensures proper grammar, spelling, punctuation, and formatting while recommending improvements to written communications.
• Develops basic reports and completes projects of average to moderate complexity and priority.
• May update and/or maintain information sharing websites and other communication mediums (e.g. Teams, newsletters, video screens, etc.).
• Provides back-up support for other administrative assistants as needed and trains less experienced staff on administrative responsibilities.
• Completes other unique, department specific duties as assigned.

Required Qualifications

• Typically requires 1 year of previous experience.
• High school diploma or equivalent.
• Proficient computer skills including Outlook, Microsoft Word, Excel, PowerPoint, Teams, various internet applications, and email applications.
• High standards of confidentiality due to possible access to sensitive information.
• Willingness to perform additional responsibilities unique to the areas the position supports.
• Strong interpersonal skills including the ability to interact with high profile public contacts and/or external customers.
• Strong verbal and written communication skills.
• Excellent customer service and organizational skills.
• Excellent attention to detail, time management skills, and multi-tasking ability.

Preferred Qualifications

• Three to five years of administrative assistant experience preferred.
• Basic project management skills and analytical skills preferred.

How We Work

Onsite, full-time (with 5 days per month remote work flexibility)

Location

Omaha, NE

Remote Only Eligible

No

Salary

Salary: $46,800- $60,500/ Experienced Level $51,900- $67,100/ Senior Level Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.

Screening Requirements

This position has additional screening requirements due to the information accessed while performing the job. These additional screenings would be initiated at the time of offer acceptance and can take up to a couple of months to be completed. You can begin work before the screening is completed; however, continued employment is contingent on acceptable screening results. The areas screened may include education/employment verification, criminal history, credit history, and reference check.

United States citizenship or lawful permanent resident alien status

With at least three or more years of United States residency from the date of legal entry to the United States is required for this position. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Sponsorship

The Federal Reserve Bank of Kansas City will not sponsor a new applicant for employment authorization for this position.

About Us

OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government. OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward.

Why Our People Choose Us

Our reputation precedes us. There will always be room for personal growth. Our people are first. You’ll find the right balance. Your responsibilities will be meaningful. We hope that you will be our future colleague.

Full Time / Part Time Full time Regular / Temporary Regular Job Exempt (Yes / No) No Job Category Operations Family Group Work Shift First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.