Administrative Specialist

Equix, Inc.; Melbourne (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical plan options

Weekly pay

Wellness program

Dental & vision plans

401k plan with employer match

Disability & life insurance

PTO and paid holidays

Employee assistance program

Education Assistance Program

Health Advocacy Program

Job summary

Equix Energy Services in Melbourne, FL is seeking an Administrative Assistant to support project teams by preparing weekly and monthly reports, processing timesheets, handling customer billings, and maintaining job documents.

The ideal candidate has at least 2 years of administrative experience, strong MS Excel skills including macros and pivot tables, and the ability to multi-task in a fast-paced construction environment.

Qualifications

• High School Diploma/GED or equivalent preferred.
• A minimum of two (2) years of prior administrative experience.
• Construction industry experience preferred along with experience using Vista/Viewpoint.
• Highly organized and detail-oriented.
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals.
• Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player.
• Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized.
• MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred.
• Must have the ability to communicate and work with diverse personalities.

Responsibilities

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Entering time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

Skills

Time management

Communication

MS Excel

Attention to detail

Customer service

Education

High School Diploma or GED

Tools

Vista/Viewpoint

Job description

Location: Melbourne, FL

Wage: Depends on Experience

Division: Equix Energy Services

Position Type

Posted: 10/2/2026 12:00:00 AM

Shift

Location Name: Equix - Melbourne, FL

Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding. We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizntal Directional Drilling, Facility Construction and Fabrication, and Trenching services.

Responsibilities:

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Entering time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

Requirements:

• High School Diploma/GED or equivalent preferred
• A minimum of one (2) year of prior administrative experience
• Construction industry experience preferred along with experience using Vista/Viewpoint
• Highly organized and detail-oriented
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player
• Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized
• MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred
• Must have the ability to communicate and work with diverse personalities

Equixoffers:

• Multiple medical plan options
• Weekly pay
• Wellness program
• Dental and vision plans
• FSA and HSA options
• 401k savings plan with employer match
• Financial protection products
• Short and long-term disability, life, accident, critical illness
• Legal Shield and ID theft plans
• Employer-paid life insurance
• Paid Time Off and paid holidays
• Employee assistance program
• Employee referral program
• Pet Insurance
• Education Assistance Program
• Health Advocacy Program

**Equal opportunity employer, including veterans, and individuals with disabilities**