Administrative Specialist

Scorpion Therapeutics; Los Angeles (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

Arrowhead is seeking a People Services & Culture Administrative Specialist to support daily office operations at the Pasadena headquarters. You will manage front desk activities, coordinate visitors and security, handle vendor relations, and maintain supplies.

You will support onboarding and offboarding, help with meetings and employee events, and assist with site aesthetics. A customer-service mindset and strong organizational skills are essential in this fast-paced biotech environment.

Qualifications

• Strong organizational, time-management, and communication skills.
• Proficiency in Microsoft Office.
• Customer-service oriented.
• Ability to multitask in a fast-paced environment.
• Notary Public certification preferred.

Responsibilities

• Manage front desk, visitor and security protocols, vendor relations, office supplies, and event coordination.
• Support employee onboarding/offboarding and site aesthetics.
• Assist with meetings, employee events, and administrative tasks for People Services & Culture.

Skills

organizational skills

time management

communication

customer-service orientation

Education

Associate's or Bachelor's degree

Notary Public

Tools

Microsoft Office

Job description

Role

People Services & Culture Administrative Specialist supporting daily office operations at Arrowhead's Pasadena headquarters.

Responsibilities

• manage front desk, visitor/security protocols, vendor relations, office supplies, and event coordination
• support employee onboarding/offboarding and site aesthetics
• assist with meetings, employee events, and administrative tasks for People Services & Culture

Requirements

• strong organizational, time-management, and communication skills
• proficiency in Microsoft Office
• customer-service orientation
• ability to multitask in a fast-paced environment

Preferred

• associate's/bachelor's degree
• event planning experience
• departmental or hospitality operations familiarity
• Notary Public

High Value

office management in a biotech environment; support for a biotech company's headquarters; collaborative, fast-paced setting with emphasis on operational excellence.

Work Setup

• full-time, onsite Pasadena, CA
• no travel specified