Coordinator I, Facilities

Arrowhead Pharmaceuticals; Madison (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Arrowhead Pharmaceuticals, Inc. is seeking a Facilities Coordinator I to support Verona GMP manufacturing operations, ensuring safe, reliable, and compliant facility activities.

You will assist with preventive maintenance, vendor coordination, work orders, documentation, space planning, and audit-ready records under the Facilities Manager.

Ideal candidates have an associate degree and 1–3 years of coordination experience, with strong organizational and communication skills.

Qualifications

• Associate degree or equivalent combination of education and experience.
• 1–3 years of experience in facilities coordination or related role.
• Strong organizational skills with ability to manage multiple tasks.

Responsibilities

• Provide coordination and administrative support to Facilities Manager and team.
• Coordinate routine vendor visits, service appointments, and contractor scheduling.
• Assist with work orders and preventive maintenance scheduling within the CMMS.
• Maintain maintenance records, equipment documentation, and files.
• Support purchase order creation, invoice processing, and expense tracking.
• Assist with tracking facility maintenance and small improvement projects.
• Coordinate office moves, furniture requests and space planning.
• Perform routine facility walkthroughs and report issues.
• Assist with contractor escorting and coordination during scheduled work.

Skills

Organizational skills

Written and verbal communication

Customer-service mindset

Education

Associate degree in Facilities Management or related field

Tools

CMMS

Microsoft Office

Job description

Arrowhead Pharmaceuticals, Inc. (Nasdaq ARWR) is a commercial stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead’s RNAi-based therapeutics leverage this natural pathway of gene silencing.

Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates.

Arrowhead’s corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need.

The Position

The Facilities Coordinator I provides coordination and administrative support for the Verona GMP manufacturing site, assisting the Facilities team in maintaining safe, reliable, and compliant facility operations. This role supports preventive maintenance activities, vendor coordination, work order management, documentation, and small facility improvement projects. Working under the guidance of the Facilities Manager and senior facilities staff, the Facilities Coordinator I helps ensure facilities operations are organized, efficient, and audit-ready while developing knowledge of facilities systems, regulatory requirements, and project coordination.

Responsibilities

• Provide coordination and administrative support to the Facilities Manager and Facilities team.
• Coordinate routine vendor visits, service appointments, and contractor scheduling.
• Assist with work order management and preventive maintenance scheduling within the CMMS.
• Maintain accurate maintenance records, equipment documentation, and department files.
• Support purchase order creation, invoice processing, and expense tracking.
• Assist with tracking facility maintenance activities and small improvement projects.
• Coordinate office moves, furniture requests, and general space planning activities.
• Perform routine facility walkthroughs and report maintenance issues requiring attention.
• Assist with contractor escorting and coordination during scheduled work.
• Support physical security administration, including badge requests and access documentation.
• Maintain departmental documentation, shared files, SOPs, and records to support compliance.
• Assist with maintaining audit-ready documentation for FDA/cGMP and DEA-regulated operations.
• Communicate with internal customers regarding maintenance requests and project status.
• Perform other duties as assigned.

Requirements

• Associate degree in Facilities Management, Business Administration, Construction Management, or a related field, or equivalent combination of education and experience.
• 1–3 years of experience in facilities coordination, office administration, operations support, or a related field.
• Strong organizational skills with the ability to prioritize multiple assignments.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Customer-service mindset with the ability to work effectively across departments.
• Ability to learn facilities management software and CMMS applications.

Preferred

• Experience in a GMP, pharmaceutical, biotech, or manufacturing environment.
• Experience using a Computerized Maintenance Management System (CMMS).
• Exposure to vendor coordination or project support.
• Familiarity with FDA/cGMP documentation practices.

Arrowhead provides competitive salaries and an excellent benefit package.

Candidates must have current, valid authorization to work in the country where this role is located.