Administrative Specialist

Principle Auto Group; Lincoln (NE); On-site; USD 40,000 - 55,000; Full time

Job summary

The Nebraska Department of Environment and Energy is looking for an Administrative Specialist to support public drinking water systems. The role includes data management, compliance tracking, and facilitating the permitting process, contributing significantly to Nebraska's environmental safety. Enjoy a dynamic work environment with opportunities for career advancement and a comprehensive benefits package.

Benefits

Comprehensive medical, dental, and vision plans

Paid sick leave and vacation

Flexible work schedule options

Tuition assistance

Retirement and investment plans

Professional development opportunities

Qualifications

• At least one year of administration experience or related qualifications.
• Proficient in Microsoft Suite and document management.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage emergency contact lists and ensure compliance.
• Conduct data entry for the Safe Drinking Water Information System.
• Support permitting processes for water systems.

Skills

Typing

Communication

Time Management

Data Management

Education

Post high school coursework in administration or related fields

Tools

Microsoft Suite

Document management systems

Job description

And speeding up your job search by receiving alerts about other great Administrative Specialist jobs.

Required

Recommended

Required You have failed the Captcha, please try again.

These fields get you set up and on your way to a new job.

Recommended

These fields help us send you more relevant jobs so you can find a great job faster.

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

06-24-2025

Job Description

The Nebraska Department of Environment and Energy is seeking an Administrative Specialist in the Drinking Water Program. This position plays a crucial role in ensuring the smooth operation and compliance of public water systems (PWS). This position is responsible for managing PWS emergency contact lists, ensuring that all relevant personnel are updated and accessible in critical situations. This teammate also facilitates changes to the Safe Drinking Water Information System (SDWIS) application, ensuring accurate data entry and timely updates to maintain regulatory compliance. Additionally, the role involves coordinating water system permitting processes, supporting the team in the review and approval of new permits and modifications. Through attention to detail and organizational skills, our Administrative Specialist contributes to the overall safety and reliability of drinking water systems.

Job Duties

• Maintain and update emergency contact list information for water system operators and other relevant stakeholders.
• Organize and maintain files related to emergency contacts, SDWIS changes, and water system permits. Assist in the preparation of reports and documentation for internal and external stakeholders.
• Conduct efficient and accurate data entry of updates in the Safe Drinking Water Information System (SDWIS). Implement and manage compliance tracking programs utilizing a variety of software systems.
• Support the permitting process for new water systems and modifications to existing systems. Prepare and review permit applications, ensuring they meet regulatory standards and requirements.
• Coordinate between water system operators, regulatory agencies, and other stakeholders to facilitate communication and information sharing.
• Provide general administrative support to the Drinking Water team including scheduling meetings and managing correspondence.
• Are you passionate about preserving, enhancing, and protecting Nebraska's environment? If so, please consider a career with the State of Nebraska at the Department of Environment and Energy (NDEE). At NDEE, employees have the opportunity to work with a dynamic and supportive team of mission-focused individuals tasked with maintaining, restoring, and enhancing the quality of Nebraska's air, land, water and efficient renewable energy use. Some of the things you can look forward to as an employee of NDEE:
• A modern new building in Fallbrook with free onsite parking - 245 Fallbrook Blvd - Lincoln, NE
• Easily accessible from I-80
• Wide variety and availability of career advancement as one of the largest and most diverse employers in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Opportunity to work in a productive and creative environment where no two days are ever the same!
• Training and development based on your career aspirations
• Respected as a valued team member
• Monday - Friday - 8:00 a.m. - 5:00 p.m. Flexible schedule and 10-hour workdays allowed after six-month probation and with management approval.

What you will do!

Administrative Specialists in the Drinking Water Program play a vital role in the effective management of about 1,300 public drinking water systems across the state of Nebraska. This position crucial to PWS emergency response, and public water system permits, and helps ensure

What's in it for you!

The opportunity to work in a productive and creative environment where no two days are ever the same! We offer a competitive benefits package that offers comprehensive medical, dental, and vision plans for the employee and their qualified family members, as well as paid sick leave, vacation leave, personal leave, and 13 paid holidays a year. A brand-new office building in 2020 with free parking. And you will be doing work knowing you are making a difference for current and future generations.

12 days of vacation during first year of service (accruals increase with years of service), 12 days of sick leave during first year of service (accruals increase with years of service), and 13 paid holidays per year. Permanent Teammate Benefits: • Health Insurance • Dental Insurance • Vision Insurance • WellNebraska Health Plan • Direct Primary Care (DPC) • Mail order Rx (3 month supply) and Specialty Pharmacy program • Virtual Visits and FREE Nurse line 24 hours a day 7 days a week • Employee Assistance Program • Retirement/Investment Plan • Early Retirement Insurance Program (55 and older) • Short-Term and Long-Term Disability • Health Savings Account • Flexible Spending Accounts • Life and AD&D Insurance • Tuition Assistance* • LinkedIn Learning Access to 16,000+ On-Demand Courses • Direct Deposit of Payroll • Nebraska State Employees Credit Union • Deferred Compensation Plan • Paid Holidays • Vacation, Sick, Civil, and Injury Leave • Military Training or Emergency Duty Leave • Teammate Discount Program

• Coverage is effective the first of the month following 30 days of employment.

For a complete listing of job duties, requirements and to apply go to ~~~

"The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex, age, national origin, disability, marital status, or genetics."

Location and address of position: 245 Fallbrook Blvd - Suite 100 - Lincoln, NE

Work schedule: Monday - Friday - 8:00 a.m. - 5:00 p.m. Flexible schedule and 10-hour workdays allowed after six-month probation and with management approval.

Dress Code: Business Casual

Requirements/Qualifications:

Minimum Qualifications: At least one year of post high school coursework or experience in: administration, office management, accounting, finance, planning, policy analysis and implementation, administrative/management analysis, operations research, program evaluation, research, or similar fields or in a field related to the programs or functions of the employing agency.

Preferred Qualifications: Excellent typing and computer skills; Ability to quickly learn a wide range of software applications; Ability to manage work in a fast-paced environment; Ability to follow detailed protocols closely

Other

• A resume with relevant information with your experience clearly listed as it pertains to this position with relevant experience listed in years and months.
• Valid driver's license or the ability to provide independent transportation.
• Ability to sit for long periods.
• Ability to maintain regular and reliable attendance.
• A list of current professional references (current and past supervisors) with current contact information.

Knowledge, Skills & Abilities:

Knowledge of: Microsoft Suite, Certified mailing procedures, Document management systems, public water systems

Skill in: Written and verbal communication, time management, data management, typing and computer navigation

Ability to: Quickly and accurately enter data, juggle competing priorities, manage large amounts of documents

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: ~~~

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.