Administrative Specialist

Hmh Contractors, Inc.; Kokomo (IN); On-site; USD 34,000 - 46,000; Full time

Job summary

Hmh Contractors, Inc. is seeking an Administrative Specialist to serve as the first point of contact for clients and visitors, delivering exceptional customer service and supporting daily front desk operations in Kokomo, Indiana.

The ideal candidate will be detail-oriented, professional, and capable of communicating effectively with internal teams and external clients. This role requires teamwork, independence, and a proactive approach to administrative tasks and office management.

Qualifications

• Excellent customer service skills.
• Attention to detail with accuracy in tasks.
• Proficiency with Microsoft Office Suite.
• Ability to work independently and collaboratively.

Responsibilities

• Greet and assist visitors with a warm and welcoming attitude.
• Answer and direct phone calls efficiently.
• Perform basic administrative duties: electronic filing, data entry, mail distribution, scanning documents.
• Order and manage office supplies.
• Ensure the reception area is tidy and presentable.
• Assist with submitting orientation documents for Kokomo-area jobsites.
• Provide general administrative support to various departments.
• Follow all company policies and procedures.

Skills

Customer service

Attention to detail

Teamwork

Independent worker

Education

High School Diploma

Tools

Microsoft Office

Job description

We are seeking a detail-oriented and proactive Administrative Specialist to join our team. In this role, you will be the first point of contact for clients and visitors, providing exceptional customer service and ensuring smooth day-to-day operations at the front desk. The ideal candidate is detail-oriented, professional, and has excellent communication skills with both internal teams and external clients.

Required Qualifications/Skills:

• High School Diploma
• Excellent customer service skills with the ability to handle inquiries professionally.
• Proficiency & working knowledge of Microsoft Office Suite.
• Attention to detail with a commitment to maintaining accuracy in all tasks.
• Ability to work independently as well as collaboratively within a team environment.

General Responsibilities:

• Greet and assist visitors with a warm and welcoming attitude
• Answer and direct phone calls efficiently
• Perform basic administrative duties such as electronic filing, data entry, mail distribution, and scanning documents
• Order and manage office supplies
• Ensure the reception area is tidy and presentable
• Assist with submitting orientation documents for a variety of jobsites within the Kokomo market
• Provide general administrative support to various departments as needed
• Follows all company policies and procedures