Administrative Assistant

Kokosing; Westerville (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

Paid time off

401(k) plan

Job summary

Kokosing is seeking an experienced Administrative Assistant to provide high-level support to the Leaders of Kokosing Industrial in our Westerville, Ohio office. This is a 100 percent in-office, Monday through Friday role requiring meticulous coordination of schedules, travel, and confidential documents.

You will prepare correspondence, take minutes, manage time entries, and assist with bid documents alongside the Estimating Coordinator.

Qualifications

• High school diploma or equivalent experience required.
• At least 7+ years of experience in Administrative level support; experience supporting executive leadership is a plus.
• Previous experience as an administrative assistant in a corporate capacity is required.

Responsibilities

• Provide administrative support to the Leaders of Kokosing Industrial, including VP and SVP.
• Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Perform miscellaneous filing and clerical tasks.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, including internal meetings.
• Receive and coordinate approval of mileage, expense and reimbursement requests.

Skills

Administrative support

Microsoft Office

SharePoint

Typing 50+ wpm

Organizational skills

Multi-tasking

Interpersonal communication

Attention to detail

Punctuality

Education

High school diploma or equivalent

Tools

Microsoft Office

SharePoint

Job description

Kokosing (www.kokosing.biz) is one of America's 50 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors. Kokosing's services include heavy civil/industrial construction such as highways, bridges, underground utilities, water/wastewater facilities, and marine construction. For over 75 years, Kokosing has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards. With over $2.8 billion in annual sales and a commitment to its workforce, Kokosing is the winning team.

Job Description

Kokosing is one of America's 60 largest General Contractors and services a broad spectrum of clients in both the private and public business sectors.

Located in the Midwest and Mid-Atlantic Regions, Kokosing's services include the construction of highways/bridges, industrial facilities/factories, data centers, marine, solar, advanced industrial, pipeline, and water/wastewater facilities, along with asphalt/concrete pavement and underground utilities. For over 70 years, our family-owned company has successfully attracted the most qualified technical personnel in the construction industry by offering visible challenges, superior quality, and attractive rewards.

Please note that this role is 100 percent in office, Monday through Friday.

Duties And Responsibilities

Provide administrative support to the Leaders of Kokosing Industrial, including VP and SVP

• Schedule and coordinate arrangements for company Management, Operations and other meetings and record detailed minutes of those meetings as requested.
• Prepare and handle confidential information, including correspondence, reports and other company documents.
• Make travel arrangements and prepare expense reports.
• Schedule and make arrangements for conference calls and meetings.
• Receive clients and guests, and maintain good public relations with them.
• Fill in for corporate office receptionist on assigned days/times for fielding of incoming calls and welcoming of visitors.
• Prepare and proofread correspondence, memoranda, and other documents.
• Perform time entry and calendar management.
• Perform miscellaneous filing and clerical tasks.
• Prepare bid documents as a supplement to the Estimating Coordinator as required.
• Maintain compliance management for active projects as needed.
• Manage execution of new project contracts – signatures, obtain insurance, bonds and other required documents.
• Organize charity donation efforts, retirement celebrations, and misc. events.
• Coordinate and perform all general office administration functions, including ordering supplies and obtaining office equipment troubleshooting/repair.
• Organize catering for all office meetings, including internal meetings.
• Receive and coordinate approval of mileage, expense and reimbursement requests.

Knowledge, Skills And Abilities

• Excellent writing, spelling, grammar and proofreading skills
• Possess Microsoft Office and SharePoint skills
• Typing (50+ wpm)
• Ability to organize, prioritize, and produce quality work
• Ability to effectively multi-task
• Excellent interpersonal communication skills, both verbal and written
• Adaptable to changing demands from multiple people
• Detail and deadline oriented, and punctual
• Self-motivated in order to complete assignments in a timely manner

Education And Experience

• High school diploma or equivalent experience required.
• At least 7 plus years of experience in Administrative level support strongly desired experience supporting Executive leaderships is a significant plus
• Previous experience as an administrative assistant in a corporate capacity is required.

Benefits

Kokosing offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off and a 401K plan.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.

Kokosing is an equal employment opportunity/affirmative action federal and state contractor. The company does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected class.