Administrative Specialist

Landsman Real Estate Services Inc; City of Rochester (NY); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life Insurance

Disability insurance (STD/LTD)

401k with company match

Paid Time Off

Paid Holidays

Job summary

Landsman Real Estate Services, Inc. is seeking an energetic Administrative Specialist to support our District and Community Managers in all aspects of property management.

The role includes maintaining the rental office, collecting site income, and keeping files per company policies. Ideal candidates have strong administrative experience, familiarity with leasing, and excellent interpersonal skills to support our onsite teams and residents.

Qualifications

• High school diploma or equivalent required.
• Certified Occupancy Specialist and LIHTC knowledge preferred.
• Notary license must be obtained within six months of hire.
• CMH or ARM certification within one year of hire.

Responsibilities

• Support onsite teams in property management operations.
• Maintain rental office, collect site income, and handle basic bookkeeping.
• Keep accurate files and records per company policies.
• Assist in leasing and resident retention processes.

Skills

Interpersonal skills

Customer service

Microsoft Office

Time management

Communication skills

Education

High School Diploma

Certified Occupancy Specialist

LIHTC knowledge

NYS Notary License

CMH/ARM certification

Job description

Description

We’re looking for an energetic, hardworking, customer service minded Administrative Specialist that can assist our onsite teams to success.

This full-time position assists in supporting our District and Community Managers in all aspects of property management. Candidates must have proven experience in administrative related roles. Experience with property management is a plus as our Administrative Specialists are responsible for maintaining the rental office including collecting site income, maintaining site bookkeeping and keeping accurate files and records in accordance with company policies and procedures.

Here is a summary of the benefits we offer:

• Medical, Dental and Vision benefits
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• 401k Retirement Plan with Company Match
• Paid Time Off
• Paid Holidays Annually

Landsman is proud of the fine reputation we have earned as a high-quality professional real estate management organization and would like you to join our team.

Landsman Development Corp. (LDC) was established in 1971 by its founder and initial shareholder, Elliott Landsman. Since its inception, the company has developed and invested in a wide variety of projects including industrial, commercial, office, retail, and multi-family residential, both subsidized and conventional. Most of the properties developed are owned by partnerships in which LDC has retained an interest as managing general partner or managing member.

Mayzon Management Corporation was incorporated in 1972 to manage real estate developed by its parent company, Landsman Development Corp. The company name has evolved over the years, and the name has been changed to Landsman Real Estate Services, Inc. Landsman has grown to manage more than 2,400 rental units and over three million square feet of industrial, commercial and office space and has also become the property management company of choice for several third-party owners.

Requirements

Minimum Educational Requirements:

• High School Diploma or equivalent.
• Must be Certified Occupancy Specialist (affordable sites).
• Knowledge of LIHTC (affordable sites)
• NYS Notary License must be obtained within six months of hire.
• Must obtain CMH (Affordable) or ARM (Market) within one year of hire.

Special Skills/ Work Conditions Required:

• Must have complete knowledge of all phases of leasing and resident retention.
• Must have excellent interpersonal, customer service, organization, time management, conflict resolution, and verbal and written communication skills.
• Must be computer proficient in Microsoft Office and ability to navigate the Internet.
• Must have ability to manage a flexible schedule including overtime.
• Must be able to walk, lift and move light loads (20 lb. max), bend, stoop, and climb stairs on a regular basis.