Administrative Services/Workflow Manager

Colonial Group; San Antonio (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Tuition reimbursement

Job summary

SpecPro Sustainment & Environmental, LLC (SSE) seeks an experienced Administrative Services/Workflow Manager to support AFIMSC. The role provides administrative, workflow coordination, and information management across AFIMSC leadership, including executive correspondence, task management, and process improvement.

You will coordinate enterprise-level workflow tasks, utilize Air Force systems, and help determine OPRs/OCRs.

Qualifications

• 7–10 years of experience supporting Air Force programs or similar DoD environments.
• Ability to obtain/hold a Secret-level security clearance and pass DoD background checks.
• Knowledge of Air Force administrative processes, executive correspondence, and enterprise workflow management.

Responsibilities

• Coordinate, assign, track, and monitor enterprise-level workflow tasks and deadlines across AFIMSC directorates.
• Prepare, review, and route official correspondence, reports, and performance metrics.
• Maintain accurate records and support information management per DoD guidance.
• Collaborate with government personnel to resolve tasking issues and ensure timely actions.

Skills

Workflow coordination

Executive correspondence

Records management

Analytical skills

Communication skills

Education

Bachelor's degree (BA/BS)

Tools

TMT

SOCCER

SharePoint

Air Force records systems

Microsoft Office

Job description

SpecPro Sustainment & Environmental, LLC (SSE) is seeking an experienced Administrative Services/Workflow Manager to support the Air Force Installation & Mission Support Center (AFIMSC). This position provides administrative, workflow coordination, and information management support to AFIMSC leadership, including executive correspondence, task management, records management, organizational communication, and continuous process improvement.

What You'll Do:

• Coordinate, assign, track, and monitor enterprise-level workflow tasks, executive correspondence, deadlines, and accountability across AFIMSC directorates and mission partners.
• Utilize Air Force workflow management systems, including Task Management Tool (TMT), Senior Officer Communication Coordination Electronic Resource (SOCCER), and other required systems.
• Assist in determining Offices of Primary Responsibility (OPRs) and Offices of Collateral Responsibility (OCRs) for incoming tasks.
• Prepare, review, and route official correspondence, reports, briefings, information requests, status reports, and performance metrics.
• Conduct research and analyze workflow data while maintaining accurate records, databases, and information management systems in accordance with DoD and Air Force guidance.
• Coordinate with government personnel and stakeholders to resolve tasking issues and ensure timely completion of assigned actions.
• Identify workflow inefficiencies and support process improvements, workflow training, quality assurance reviews, and administrative transformation initiatives. AFIMSC Workflow Manager Job Des…

What You Bring:

Required:

• Bachelor's degree (BA/BS) from an accredited institution.
• 7-10 years of experience supporting Air Force programs, with the ability to independently perform assigned functional duties.
• Ability to obtain and hold a minimum Secret-Level Security Clearance and meet DoD background investigation and system access requirements.
• Demonstrated knowledge of Air Force administrative processes, organizational structures, executive correspondence, enterprise workflow management, information/records management, corporate governance, and administrative process improvement.
• Experience coordinating and tracking task assignments, deadlines, executive-level requirements, and multiple competing priorities.
• Previous experience supporting AFIMSC, Air Force Major Commands, Headquarters Air Force, or comparable military headquarters organizations.
• Familiarity with TMT, SOCCER, SharePoint, and Air Force records management systems.
• Working knowledge of Air Force correspondence guidance, including AFMAN 33-326 and The Tongue and Quill (AFH 33-337).
• Experience supporting executive-level task management, corporate governance, or organizational transformation initiatives.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong written and verbal communication, organizational, analytical, and problem-solving skills, with the ability to prepare professional correspondence, reports, and executive-level products and collaborate effectively with government stakeholders. AFIMSC Workflow Manager Job Des… AFIMSC Workflow Manager Job Des…

Work Environment:

Primarily operates in a temperature-controlled office setting with frequent use of electronic office equipment. The position requires the ability to perform desk work for extended periods, including sitting and using a computer, with sufficient vision, hearing, and manual dexterity to perform related tasks. Reasonable accommodations will be provided to enable individuals with disabilities to perform essential job functions. AFIMSC Workflow Manager Job Des…

What We Offer:

SpecPro Sustainment & Environmental, LLC (SSE) offers a competitive benefits package to include: paid holidays, paid time off including sick and vacation leave, medical, dental and vision insurance, flexible spending accounts, short and long term disability, company paid life insurance, 401(k) with a company match and discretionary profit sharing and tuition reimbursement.