Administrative Services & Office Operations Coordinator

Boys & Girls Haven; Louisville (KY); On-site; USD 42,000 - 62,000; Full time

Job summary

Boys & Girls Haven in Louisville, KY seeks an Administrative Services Coordinator to welcome visitors, manage daily office operations, and coordinate with Facilities. You will support HR, Finance, and Board activities as needed.

The role requires independent work, problem solving, and a friendly, professional approach with staff, youth, families, and vendors. A high school diploma is required; an associate degree is preferred, with five years of related experience.

Qualifications

• High school diploma or GED; associate degree preferred.
• At least five years in office administration or facilities coordination.
• Experience with maintenance requests and badge assignment is a plus.
• Strong MS Office skills to build, format, and maintain reports.
• Friendly, professional communication with staff, youth, families, visitors, and vendors.
• Ability to manage competing priorities with limited direction.

Responsibilities

• Welcome visitors and answer calls, routing to the appropriate staff.
• Maintain daily office operations, calendars, and meeting spaces.
• Handle mail, packages, and shipping; manage supplies area.
• Prepare purchase requests after gathering pricing information.
• Track maintenance requests, route to Facilities, and follow up.
• Coordinate key and badge assignments; maintain records.
• Schedule vendor visits, obtain quotes, and prepare comparisons.
• Provide backup support for Board, Finance, and HR activities.

Skills

Front desk reception

Office management

Facilities coordination

Communication skills

Microsoft Office

Education

High school diploma or GED

Associate’s degree in business or related field (preferred)

Tools

Maintenance request systems

Email distribution lists

Key/badge management systems

Job description

Boys & Girls Haven in Louisville, KY seeks an Administrative Services Coordinator to welcome visitors, manage daily office operations, and coordinate with Facilities. You will support HR, Finance, and Board activities as needed.

The role requires independent work, problem solving, and a friendly, professional approach with staff, youth, families, and vendors. A high school diploma is required; an associate degree is preferred, with five years of related experience.