Administrative Services Manager

VisLab (an Ambarella Inc. company); Headquarters (KY); On-site; USD 118,000 - 132,000; Full time

Job summary

VisLab (an Ambarella Inc. company) is seeking an onsite Administrative Assistant to support travel, events, facilities, and day-to-day operations within a high-tech office environment.

The role emphasizes strong organizational skills, communication, and the ability to multitask across multiple priorities while maintaining meticulous records. Competitive benefits and RSU grants are offered.

Qualifications

• The role requires onsite work.
• Excellent time management with multitasking ability.
• Strong attention to detail and creative problem-solving.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• An associate degree is required; a BA/BS is highly preferred.
• Administrative experience in a high-tech environment is desirable.
• Proficiency in Microsoft Office, Outlook, and AI productivity tools.
• Ability to lift up to 20 lbs.

Responsibilities

• Manage domestic and international travel arrangements (flights, hotels, car rentals, airport transfers, visas, and billing).
• Plan and execute company events.
• Assist with space planning, office improvements, buildouts, and facility management.
• Support daily operations of the administrative team and keep the office organized and efficient.
• Develop and maintain record-keeping systems and create/distribute reports.
• Assist with investor relations activities.
• Manage multiple calendars, scheduling appointments and conferences.
• Perform other duties and special projects as assigned.

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Outlook

AI productivity tools

Job description

AI Vision Processors For Edge Applications

Our solutions make cameras smarter by extracting valuable data from high-resolution video streams.

Job Description

• Manage domestic and international travel arrangements, including flights, hotels, car rentals, airport transfers, visas, and related billing.
• Manage and execute company events.
• Assist with space planning, office improvements, office buildouts, and facility management.
• Support the daily operations of the administrative team, ensuring the office remains organized and efficient.
• Develop and maintain record-keeping systems and create and distribute reports.
• Assist with investor relations (IR) activities.
• Manage multiple calendars, including scheduling appointments and conferences.
• Perform other duties and special projects as assigned.

Candidate Requirements And Qualifications

• The role requires working onsite.
• Excellent time management skills with the ability to multitask and prioritize effectively.
• Strong attention to detail and creative problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• An associate degree is required for candidates with no relevant work experience; a bachelor's degree (BA or BS) is highly preferred.
• Administrative experience in a high-tech environment is highly desirable.
• Proficiency in Microsoft Office, Microsoft Outlook, and AI productivity tools.
• Ability to lift to 20 lbs.

The base salary range is $118,000-132,000. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. We also offer new-hire RSU grants and the opportunity for annual RSU grants, as well as other highly competitive benefits.