Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

The University of Iowa; Iowa City (IA); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is looking for an Administrative Services Coordinator to support faculty in a dynamic medical environment. This role involves organizing schedules, managing patient interactions, and ensuring smooth operations within the Orthopedics department. As part of a new state-of-the-art facility, you will help shape the future of patient care and contribute to a collaborative team focused on excellence in healthcare. If you are detail-oriented and passionate about making a difference, this opportunity is perfect for you.

Qualifications

• 1 year of recent experience providing administrative support.
• Proficient in Microsoft Office applications including Outlook and Excel.

Responsibilities

• Manage schedules and assist with travel arrangements for faculty.
• Coordinate patient management and schedule operative cases.

Skills

Administrative Support

Customer Service

Written Communication

Verbal Communication

Microsoft Office

Calendar Management

Education

Bachelor's Degree

Equivalent Experience

Tools

EPIC

Job description

Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

The University of Iowa Hospitals and Clinics (UIHC) Department of Orthopedics is seeking an Admin Services Coordinator to m anage administrative responsibilities for faculty members within the Department of Orthopedics and Rehabilitation. This position will move to Medical Center North Liberty upon opening in late April.

Duties to include:

• Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence.
• Assist with clinical needs including patient management and triaging patient calls. Coordinate and schedule operative cases including preoperative care.
• Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.
• Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies.
• Assist with educational needs such as CME credits. Manage and update faculty CV and professional records.
• May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects.

The new University of Iowa Health Care North Liberty Campus will open in the Spring of 2025.This 469,000 square foot facility will be home to UI Health Care’s nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services.The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships.UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives.

Bachelor’s degree or equivalent combination of education and experience is required.

Experience Requirements

• 1 year of recent experience providing administrative support (within last 5 years).
• Excellent customer service, public contact and written/verbal communication skills.
• Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and Word.
• Experience coordinating and maintaining calendars and schedules.

Desirable Qualifications

• Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UIHC entities and functions.
• Experience in an academic medical setting.
• Experience working with EPIC.
• Knowledge of medical terminology.

Please attach a resume as part of the application process. Cover letter encouraged, but not required. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Amanda Petersen, [e-mail] .

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

This position is not eligible for University sponsorship for employment authorization.

Additional Information

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa

Compensation

Contact Information

Equal opportunity/affirmative action employer

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .

My Profile

Create and manage profiles for future opportunities.

Contact us to learn more about how to qualify for Veteran's Preference.