Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

University of Iowa; Iowa City (IA); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Services Coordinator to join their dynamic team. This role involves providing essential administrative support to faculty members, managing schedules, and coordinating patient care. The position is based at the new North Liberty campus, which will offer state-of-the-art facilities and a collaborative work environment. If you are detail-oriented and possess strong communication skills, this opportunity allows you to make a significant impact in a thriving healthcare setting while enjoying a hybrid work model.

Qualifications

• 1 year of recent experience providing administrative support.
• Proficient in Microsoft Office applications including Outlook and Excel.
• Knowledge of medical terminology is a plus.

Responsibilities

• Provide administrative support to faculty, managing schedules and travel.
• Assist with patient management and scheduling operative cases.
• Monitor faculty licenses and assist with educational needs.

Skills

Administrative Support

Customer Service

Communication Skills

Microsoft Office

Calendar Coordination

Education

Bachelor’s Degree

Tools

EPIC

Job description

Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

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Administrative Services Coordinator -Medical Center North Liberty- Orthopedics

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Join to apply for the Administrative Services Coordinator -Medical Center North Liberty- Orthopedics role at University of Iowa

The University of Iowa Hospitals and Clinics (UIHC) Department of Orthopedics is seeking an Admin Services Coordinator to manage administrative responsibilities for faculty members within the Department of Orthopedics and Rehabilitation. This position will move to Medical Center North Liberty upon opening in late April.

Duties To Include

• Provide administrative support to faculty within the department, including, but not limited to, managing and organizing schedule, assisting with travel arrangements, and developing and distributing correspondence.
• Assist with clinical needs including patient management and triaging patient calls. Coordinate and schedule operative cases including preoperative care.
• Composes non-routine correspondence requiring judgment in the application of policies and procedures in both the assigned and related work areas.
• Monitors, renews, and files faculty licenses, certifications, memberships, and professional societies.
• Assist with educational needs such as CME credits. Manage and update faculty CV and professional records.
• May keep track of ongoing grants, especially end dates and communicating and scheduling meetings with grant PIs and assist in creating budgets for new research projects.
  
  
  

The new University of Iowa Health Care North Liberty Campus will open in the Spring of 2025. This 469,000 square foot facility will be home to UI Health Care’s nationally recognized Orthopedics service line, offering comprehensive, coordinated, and accessible care across the outpatient, inpatient and surgical venues. These state-of-the-art clinical facilities will also include a full-service community imaging center, laboratory services, physical therapy, retail pharmacy, and emergency department as well as an array of support services. The facility has been designed to support a superior patient and staff experience; excellence across our patient care, teaching and research missions; convenient access to services; and engaging community partnerships. UI Health Care is seeking a welcoming, highly-skilled and collaborative workforce to be a part of the opening team for this superb new campus, and to help further our mission of: Changing Medicine. Changing Lives.

Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

This position is full-time, 100%

Education Required

Bachelor’s degree or equivalent combination of education and experience is required.

Experience Requirements

• 1 year of recent experience providing administrative support (within last 5 years).
• Excellent customer service, public contact and written/verbal communication skills.
• Proficiency in Microsoft Office applications including Outlook, Excel, PowerPoint and Word.
• Experience coordinating and maintaining calendars and schedules.
  
  
  

Desirable Qualifications

• Knowledge of University policies, procedures, regulations and guidelines as well as familiarity with UIHC entities and functions.
• Experience in an academic medical setting.
• Experience working with EPIC.
• Knowledge of medical terminology.
  
  
  

Please attach a resume as part of the application process. Cover letter encouraged, but not required. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Amanda Petersen, [e-mail].

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification.

This position is not eligible for University sponsorship for employment authorization.

Additional Information

• Classification Title: Admin Services Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa
  
  
  

Compensation

• Pay Level: 2B
  
  
  

Contact Information

• Organization: Healthcare
• Contact Name: Amanda Petersen
• Contact Email: [e-mail]

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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