Administrative Services Coordinator

Colorado Electronic Hardware; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

Colorado Electronic Hardware is seeking an Administrative Services Coordinator to organize day-to-day administrative operations and support management and various departments. You will help maintain office resources, facilities, documents, and processes, ensuring timely delivery of services and a productive work environment.

Success comes from effective interdepartmental coordination, proper resource management, and maintaining confidentiality.

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, or a relevant discipline.
• 2–3 years of experience in administrative services, office management, or a similar role.
• Good knowledge of office administration, facility coordination, and operational support.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
• Strong communication, interpersonal, and coordination skills.
• Excellent organizational and time management abilities.

Responsibilities

• Coordinate and oversee daily administrative and office support activities.
• Ensure the smooth operation of office facilities, equipment, and essential services.
• Manage office supplies, stationery, inventory, and procurement requests.
• Coordinate office maintenance, cleaning, security, and housekeeping services.
• Maintain administrative documents, records, files, and databases.
• Prepare administrative reports, correspondence, and official documents.
• Coordinate meetings, appointments, events, and other organizational activities.
• Liaise with suppliers, service providers, and external stakeholders regarding administrative requirements.
• Monitor administrative expenses, prepare budget-related information, and maintain relevant records.
• Support management and different departments with administrative and operational requirements.
• Ensure office policies, procedures, and administrative guidelines are properly followed.
• Identify administrative issues and recommend improvements to enhance operational efficiency.
• Coordinate logistics, transportation, and travel arrangements when required.
• Maintain confidentiality of organizational information and official documents.
• Perform other administrative duties assigned by management.

Skills

Communication skills

Interpersonal skills

Coordination skills

Time management

Organizational skills

Problem-solving

Decision-making

Confidentiality

Independence and collaboration

Attention to detail

Education

Bachelor's degree in Business Administration, Management, Public Administration, or a relevant discipline

Tools

Microsoft Office

Job description

The Administrative Services Coordinator is responsible for coordinating and managing the organization's day-to-day administrative services to ensure smooth, efficient, and well-organized office operations. This role provides administrative and operational support to management and various departments, ensuring that office resources, facilities, documentation, and administrative processes are properly maintained.

Success in this position means ensuring timely delivery of administrative services, effective coordination between departments, proper management of office resources, and maintaining a productive and professional working environment. The role contributes to overall organizational efficiency by supporting employees, management, and business operations.

Responsibilities

The Administrative Services Coordinator is responsible for coordinating and managing the organization's day-to-day administrative services to ensure smooth, efficient, and well-organized office operations. This role provides administrative and operational support to management and various departments, ensuring that office resources, facilities, documentation, and administrative processes are properly maintained.

Success in this position means ensuring timely delivery of administrative services, effective coordination between departments, proper management of office resources, and maintaining a productive and professional working environment. The role contributes to overall organizational efficiency by supporting employees, management, and business operations.

• Coordinate and oversee daily administrative and office support activities.
• Ensure the smooth operation of office facilities, equipment, and essential services.
• Manage office supplies, stationery, inventory, and procurement requests.
• Coordinate office maintenance, cleaning, security, and housekeeping services.
• Maintain administrative documents, records, files, and databases.
• Prepare administrative reports, correspondence, and official documents.
• Coordinate meetings, appointments, events, and other organizational activities.
• Liaise with suppliers, service providers, and external stakeholders regarding administrative requirements.
• Monitor administrative expenses, prepare budget-related information, and maintain relevant records.
• Support management and different departments with administrative and operational requirements.
• Ensure office policies, procedures, and administrative guidelines are properly followed.
• Identify administrative issues and recommend improvements to enhance operational efficiency.
• Coordinate logistics, transportation, and travel arrangements when required.
• Maintain confidentiality of organizational information and official documents.
• Perform other administrative duties assigned by management.

Qualifications

• Bachelor's degree in Business Administration, Management, Public Administration, or a relevant discipline.
• 2–3 years of experience in administrative services, office management, or a similar role.
• Good knowledge of office administration, facility coordination, and operational support.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).
• Strong communication, interpersonal, and coordination skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple tasks and meet deadlines.
• Basic knowledge of procurement, inventory management, and administrative budgeting.
• Strong problem-solving and decision-making skills.
• Ability to work independently and collaboratively with different departments.
• Professional attitude, accountability, attention to detail, and confidentiality.