Administrative Coordinator / Office Administrator / Admin Specialist

Henan Xituo Machinery Equipment Co., Ltd.; United States; On-site; USD 42,000 - 54,000; Full time

Job summary

Henan Xituo Machinery Equipment Co., Ltd. is seeking a capable administrative professional to assist with office coordination, documentation, and general business support, ensuring daily operations run smoothly.

The role focuses on maintaining organized records, managing emails, scheduling meetings, updating databases, and supporting multiple teams. Strong organizational skills, clear communication, and proficiency with Word, Excel, and Outlook are required; experience in administration is a

Qualifications

• A diploma or degree in Business Administration, Management, or a related field is an advantage.
• Strong organizational skills and the ability to manage multiple responsibilities.
• Clear written and verbal communication skills.
• Basic computer knowledge, including Microsoft Word, Excel, and Outlook.
• Strong attention to detail when handling documents and information.
• Able to work independently while cooperating with different teams.
• Previous experience in administration, office coordination, or clerical support is beneficial but not essential.

Responsibilities

• Coordinate routine administrative tasks and support day-to-day office activities.
• Prepare, organize, and maintain company documents, reports, and digital records.
• Manage email correspondence, internal requests, and general administrative inquiries.
• Assist with meeting arrangements, scheduling, and calendar coordination.
• Update databases, spreadsheets, and internal information systems.
• Support departmental communication and follow up on outstanding administrative matters.
• Monitor office supplies and assist with basic procurement arrangements.
• Help maintain organized workflows and improve routine administrative procedures.

Skills

Organizational skills

Multitasking

Communication skills

Attention to detail

Independent worker

Team collaboration

Education

Diploma or degree in Business Administration or related field

Tools

Microsoft Word

Excel

Outlook

Job description

Role Overview

We are looking for a capable and well-organized administrative professional to assist with office coordination, documentation, and general business support. This position plays an important role in keeping daily operations organized, ensuring information is properly maintained, and helping different teams complete their administrative tasks efficiently.

Key Responsibilities

• Coordinate routine administrative tasks and support day-to-day office activities.
• Prepare, organize, and maintain company documents, reports, and digital records.
• Manage email correspondence, internal requests, and general administrative inquiries.
• Assist with meeting arrangements, scheduling, and calendar coordination.
• Update databases, spreadsheets, and internal information systems.
• Support departmental communication and follow up on outstanding administrative matters.
• Monitor office supplies and assist with basic procurement arrangements.
• Help maintain organized workflows and improve routine administrative procedures.

Qualifications and Requirements

• A diploma or degree in Business Administration, Management, or a related field is an advantage.
• Good organizational skills and the ability to manage multiple responsibilities.
• Clear written and verbal communication skills.
• Basic computer knowledge, including Microsoft Word, Excel, and Outlook.
• Strong attention to detail when handling documents and information.
• Able to work independently while cooperating with different teams.
• Previous experience in administration, office coordination, or clerical support is beneficial but not essential.

Summary

• An excellent opportunity for individuals interested in office administration and business operations. We welcome responsible and motivated candidates who are organized, adaptable, and willing to develop their administrative skills in a professional working environment.