Administrative Services / Clerical - Administrative/Executive Assistant 2

eTeam; Irving (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

eTeam in Irving, TX is seeking an Administrative/Executive Assistant II to support multiple leaders with calendar management, travel arrangements and expenses. This onsite role requires 5–7 years of experience and strong Microsoft Office skills, capable of prioritizing tasks in a fast-paced environment.

Onsite in a dynamic environment, 6-month duration, HS degree required with college degree or equivalent experience a plus; internships accepted.

Qualifications

• 5-7 years of experience required.
• HS Degree required; college degree or equivalent a plus.
• Internships accepted.
• Open to 2-year degree with 3+ years experience.
• Proficiency with Microsoft Office Suite preferred.
• Experience with travel planning, calendars, and expenses.

Responsibilities

• Organize leader calendars and workflows
• Maintain prioritization of time management and key assignments
• Support team projects and continuous improvement activities
• Orchestrate key individual and group travel plans

Skills

Microsoft Office

Attention to detail

Organization skills

Effective communication

Education

HS Degree

College degree or equivalent

Masters (open to)

2-year degree + 3+ years experience

Tools

Concur

NextGen

DocuSign

Job description

Job Title

Administrative/Executive Assistant 2

Location

TX - Irving (Onsite)

Daily Schedule (including any anticipated weekly/monthly OT)

7:00/8:00 –3:30/4:00 (can be flexible with start / end Duration: 6 months

Position’s Contributions to Work Group

• Organize leader calendars and work flows
• Maintain prioritization of time management and key assignments
• Support team projects and continuous improvement activities
• Orchestrate key individual and group travel plans

Reason/motivation for request

• Addition to support growth in Diesel Power Demand and consolidation of commercial teams.
• Cross-training with Tammy and Marissa to support broadening LEPS leadership team in Dallas.

Typical task breakdown

• Supporting multiple leaders to manage travel, expenses and calendars

Interaction with team

• Help support other administrative assistants as needing

Team Structure

• Supporting multiple leaders

Work environment

• Office environment
• Fast paced

Education & Experience Required

• Years of experience:5-7 years
• Degree requirement:HS Degree required, College degree or equivalent experience a plus
• Open to Masters but most likely over qualified
• Open to 2 year degree with 3+ years experience
• Do you accept internships as job experience: Yes
• Are there past or additional job titles or roles that would provide comparable background to this role:

Top 3 Skills

• Proficiency in Microsoft applications
• Accuracy and Attention to Detail
• High Organization skills
• Effective Communication

Additional Technical Skills

(Required)

• Proficiency in Microsoft Office (outlook, excel, etc)
• Experience with Concur, NextGen, Docusign a plus

(Desired)

Soft Skills

(Required)

• Adaptability and flexibility
• Effective communication
• Problem solving
• Managing multiple priorities
• Collaboration

(Desired)